Assistant Manager - Purchase

Job description Responsibilities: 1. Vendor Management: Identify, evaluate, and onboard new vendors for IT hardware, software, electrical, networking, and field components. Develop and maintain strategic supplier relationships to ensure long-term value creation. Monitor vendor performance and resolve issues related to quality, delivery, and compliance. 2. Purchase Order Management: Manage end-to-end procurement process including requisition review, PO creation, approval, and order tracking. Ensure timely deliveries and accurate documentation in alignment with company policies. 3. Cost Negotiation: Negotiate pricing, terms, and conditions with suppliers to ensure cost-effectiveness without compromising quality. Analyze market trends and supplier pricing to identify cost-saving opportunities. 4. Inventory Management: Monitor inventory levels in coordination with stores and project teams to avoid overstocking or stock-outs. Implement reorder levels and ensure proper coordination for timely replenishment. 5. Quality Assurance: Coordinate with QA teams and vendors to ensure all procured goods meet the required technical specifications and quality standards. Address non-conformances and initiate corrective/preventive actions. 6. Strategic Procurement: Develop and implement sourcing strategies aligned with organizational goals for IT infrastructure, surveillance systems, and electrical components. Optimize supplier base to improve lead times, pricing, and service quality. 7. Cross-Departmental Collaboration: Work closely with marketing, sales, store, project, and operations teams to understand requirements and align procurement strategies. Ensure all purchases align with functional needs and project timelines. 8. P2P (Procure to Pay) Cycle Management: Oversee complete procurement cycle from vendor selection to payment, ensuring compliance and process efficiency. Handle vendor credit terms, payment schedules, and monthly cost analysis. 9. Documentation and Compliance: Maintain comprehensive records of procurement activities, contracts, invoices, and vendor communications. Ensure all procurement practices adhere to internal policies and statutory regulations. 10. Team Leadership and Development: Lead a team of purchasing executives, setting clear KPIs and mentoring them for improved performance. Foster a collaborative and accountable work environment. 11. Risk Management and Contingency Planning: Develop contingency plans to minimize procurement disruptions and ensure continuity in supply chain operations. Qualifications: Education: B.Tech in Electronics and Communication Engineering Experience: 4-5 years of relevant experience in IT Hardware and Technical Procurement Skills: Strong negotiation and communication skills Proficient in procurement software/tools and MS Excel Knowledge of P2P processes and vendor compliance Experience in handling high-value technical procurement and vendor contracts