Assistant Manager - Lease Administration

As an Assistant Manager - Lease Administration within the Global Occupier Services, your role involves overseeing end-to-end lease management activities to ensure compliance with lease terms, accuracy of financial data, and timely reporting for real estate portfolios. Your strong analytical, problem-solving, and client management skills will be crucial in supporting business operations and optimizing lease-related processes. Key Responsibilities: - Database Management: - Oversee and manage a diverse lease portfolio, including lease abstraction and setup, amendment abstraction and setup, estoppel review, vendor setup, and ensuring compliance with lease terms and conditions. - Critical Dates Reporting: - Track and report key lease dates such as commencements, expirations, renewals, and rent escalations to ensure compliance and timely decision-making. - Performance Metrics: - Responsible for meeting project timelines and maintaining high-quality deliverables. Ensure 100% data accuracy across all assigned tasks through thorough review and compliance with established standards. - Team Leadership & Oversight: - Lead, mentor, and manage a team of analysts, ensuring productivity, accuracy, and timely delivery of lease administration activities. - Allocate work, monitor performance, and conduct quality reviews to maintain 100% data integrity. - Act as the primary point of contact for client escalations, queries, and updates. - Client & Stakeholder Management: - Collaborate with landlords, legal, finance, real estate, and internal teams to resolve issues and drive alignment. - Audit & Compliance: - Identify gaps in existing processes, propose solutions, and implement automation or efficiency initiatives. - Ensure compliance with lease accounting standards (ASC 842, IFRS 16) and corporate governance requirements. - Support internal and external audits by ensuring documentation accuracy and timely responses. - Process Improvement & Transformation: - Lead transitions, migrations, or new client onboarding projects. Qualifications & Skills: - Education: Bachelor of Commerce, bachelor's degree in real estate, Finance, Accounting, Business, or related field. MBA or equivalent preferred. - Experience: - 12+ years in lease administration/abstraction, property management, or corporate real estate. - Experience working with Fortune 500 occupier clients across multiple regions. - Technical Skills: - Expertise in global lease management systems (MRI, Yardi, Visual Lease, Tririga, ProLease, Co-star, etc.). - Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) with strong skills in Excel (Pivot Tables, VLOOKUP, formulas, and reporting). - Experienced in developing SOPs, training materials, and process documentation. - Provides mentorship and quality oversight to junior analysts and team members. - Strong communication and client management skills for interacting with landlords, auditors, and stakeholders.,