Job
Description
Position - Assistant for Director / Assistant for Senior Management / Back office Assistant To manage Day to Day administrative requirment for Director / Senior Mangement, Handling Documentation, Records management, Emails , Phone calls etc.Daily Administrative Management: Efficiently managing the day-to-day administrative requirements for the Director and other Senior Management members, anticipating needs and proactively addressing them. Documentation Handling: Preparing, formatting, editing, and managing various documents, presentations, and reports, ensuring accuracy and adherence to company standards. This includes drafting correspondence, memos, and other official communications. Records Management: Establishing and maintaining highly organized physical and digital filing systems for critical documents, sensitive information, and correspondence, ensuring easy retrieval and strict confidentiality. Email Management: Professionally handling, filtering, and prioritizing emails for the Director and Senior Management, drafting responses when appropriate, and flagging urgent communications. Phone Call Management: Efficiently managing incoming and outgoing phone calls, screening calls, taking messages, and connecting callers as required, always maintaining a professional and courteous demeanor. Calendar & Schedule Management: Proactively managing complex calendars, scheduling appointments, meetings, and travel itineraries, and sending timely reminders. Meeting Support: Preparing meeting agendas, taking minutes, distributing relevant materials, and ensuring all necessary logistics for meetings are arranged. General Office Support: Assisting with various general office tasks, special projects, and errands as needed to support the smooth operation of the executive office.
