Assistant Facilities Manager (Technical)

Position Overview:

The Assistant Facilities Manager (Technical) will be responsible for providing technical support and expertise in facility management to ensure the smooth operation of commercial buildings in Kolkata. This role requires a strong understanding of technical systems and processes, as well as exceptional problem-solving and communication skills.

Key Responsibilities:

Technical Operations:

• Oversee the day-to-day technical operations of commercial buildings, ensuring all systems and equipment are functioning efficiently.
• Conduct regular inspections and audits to identify potential maintenance issues or system failures.
• Coordinate and manage preventive maintenance programs for building systems, including HVAC, electrical, plumbing, fire safety, and security systems.
• Ensure compliance with all relevant statutory regulations and industry standards.

Vendor Management:

• Liaise with external vendors, contractors, and suppliers to coordinate and manage maintenance and repair activities.
• Evaluate vendor performance and work closely with them to ensure services are delivered to the highest quality standards.
• Negotiate contracts and service level agreements with vendors, ensuring cost-effectiveness and timely delivery.

Budget and Cost Control:

• Assist the Senior Facilities Manager in budgeting and forecasting for technical maintenance and repair activities.
• Monitor expenditures and recommend cost-saving initiatives.
• Conduct regular cost analysis to identify areas for improvement and cost reduction.

Health and Safety:

• Ensure compliance with health and safety regulations and policies.
• Conduct regular risk assessments and implement appropriate measures to mitigate risks.
• Develop and implement emergency response plans and procedures.

Stakeholder Management:

• Collaborate with other internal teams, including property management, leasing, and project management, to ensure seamless coordination of technical operations.
• Provide regular updates and reports to stakeholders on technical performance, maintenance activities, and budgetary matters.
• Act as a point of contact for tenants and address their technical concerns promptly and effectively.

Qualifications and Skills:

• Bachelor's degree in mechanical or electrical engineering, or a related field.
• Proven experience in facility management, with a focus on technical operations.
• Strong knowledge of building systems, maintenance, and repair processes.
• Familiarity with relevant local regulations and codes.
• Excellent problem-solving and decision-making abilities.
• Effective communication and interpersonal skills.
• Strong organizational and time management skills.
• Ability to work independently and handle multiple tasks simultaneously.
• Proficiency in using relevant computer software and systems.