Assistant Executive

Job Summary:

The Executive Assistant (EA) will provide high-level administrative, operational, and strategic support to the Managing Director. This role requires strong organizational skills, attention to detail, confidentiality, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities:

1. Administrative Support:

• Manage and maintain the MD’s calendar, schedule meetings, appointments, and travel plans.
• Prepare and organize documents, presentations, and reports for meetings.
• Handle correspondence, emails, phone calls, and internal communications on behalf of the MD.
• Maintain confidentiality of all sensitive and proprietary information.

2. Coordination & Communication:

• Act as a liaison between the MD and internal departments, clients, vendors, and business partners.
• Coordinate follow-ups and ensure timely completion of tasks assigned by the MD.
• Draft and review letters, memos, and other business communications.

3. Project & Operational Support:

• Assist in monitoring and tracking ongoing business projects and initiatives.
• Prepare MIS reports, meeting minutes, and progress updates for the MD.
• Conduct research and compile information as required for decision-making.

4. Travel & Event Management:

• Arrange domestic and international travel, including itineraries, accommodations, and logistics.
• Assist in planning and coordination of company meetings, conferences, and events.

5. Strategic & Personal Assistance:

• Support the MD in business planning, review meetings, and coordination with stakeholders.
• Handle confidential personal and professional tasks as assigned.
• Ensure the MD’s time is utilized efficiently and effectively.

Required Qualifications & Skills:

• Graduate / Post-Graduate in Business Administration or related field.
• 4–8 years of experience as an EA or Executive Secretary to senior management.
• Excellent written and verbal communication skills.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Strong time management and multitasking ability.
• High level of professionalism, discretion, and integrity.

Job Type: Full-time

Pay: ₹20,000.00 - ₹30,000.00 per month

Benefits:

• Health insurance
• Paid sick time
• Paid time off
• Provident Fund

Work Location: In person