Assistant Administration Manager

Role & responsibilities

We are seeking a proactive and detail-oriented Assistant Admin Manager to support the smooth functioning of daily office operations. The ideal candidate will have hands-on experience in event management, office coordination, managing office boys/housekeeping staff, and handling day-to-day administrative tasks to ensure a productive and well-organized workplace environment.

Key Responsibilities

1. Office Administration

• Oversee day-to-day office operations and ensure the workplace is well-maintained.
• Manage office supplies, vendor coordination, and procurement of materials.
• Assist in preparing administrative reports, documentation, and record-keeping.
• Coordinate repairs, maintenance, and service activities as required.

2. Staff Supervision

• Supervise office boys, housekeeping teams, and support staff.
• Assign daily tasks and ensure timely completion with quality standards.
• Monitor staff performance and maintain discipline and efficiency.

3. Event & Meeting Management

• Plan, organize, and execute internal and external corporate events.
• Coordinate logistics for meetings, conferences, workshops, and employee activities
• Manage vendor relationships for event supplies, catering, and setups.

4. Coordination & Communication

• Act as the point of contact for internal and external administrative matters.
• Support teams with scheduling, travel arrangements, and facility bookings.
• Ensure smooth communication between departments and management.

5. Compliance & Safety

• Ensure office premises comply with safety, hygiene, and housekeeping standards.
• Monitor and maintain checklists for daily housekeeping and facility upkeep.
• Assist with audits related to administration, facility, and safety protocols.

Required Skills & Qualifications

• Minimum

  2 years of experience

  in office administration or similar roles.
• Strong experience in

  event management

  and internal coordination.
• Ability to manage

  housekeeping staff and office boys

  effectively.
• Excellent organizational, multitasking, and time-management skills.
• Good communication and interpersonal abilities.
• Proficiency in MS Office (Word, Excel, PowerPoint).
• Problem-solving mindset and ability to work independently.
  

Preferred Attributes

• Experience in facility management or vendor management.
• Strong attention to detail with a proactive approach.
• Ability to handle urgent tasks and manage multiple priorities.