Administrative Operations Coordinator

The Administrative Operations Coordinator plays a crucial role as the main point of contact for visitors and clients, managing essential support functions in accounting, human resources, operations, and inventory management. This position requires a dynamic individual capable of multitasking and effectively prioritizing responsibilities in a fast-paced environment. Responsibilities include: Reception Duties: - Warmly greet visitors and clients, assisting them with inquiries. - Manage phone calls, emails, and correspondence for timely communication. - Maintain a welcoming and organized reception area. Accounting Support: - Assist in monthly financial reporting and budgeting processes. - Process employee expense reports and reimbursements. Human Resources: - Support HR functions such as recruitment, onboarding, and employee record management. - Maintain confidentiality on sensitive employee information. - Assist in organizing training and development programs. Operations: - Collaborate with management to enhance operational processes. - Assist in project management by coordinating schedules and resources. - Ensure compliance with company policies and procedures. Inventory Management: - Monitor inventory levels and place orders as required. - Maintain accurate records of inventory transactions. - Prepare reports on inventory status and assist with audits. Qualifications: - Proven experience in a receptionist or administrative role, preferably in a similar setting. - Knowledge of basic accounting principles and human resources practices. - Proficiency in Microsoft Office Suite and accounting software. - Excellent written and verbal communication skills. - Strong organizational abilities and the capacity to multitask. - Customer service-oriented with a professional demeanor. Educational Requirements: - High school diploma or equivalent; associate or bachelor's degree in business administration or related field preferred. Preferred Skills: The ideal candidate for this role is an organized and proactive individual who enjoys a variety of responsibilities and excels in a collaborative workplace.,