Administrative Executive

Job Title: Administrative Executive

Company Name: Galaxy Hospital

Job Summary

The Administrative Executive plays a vital role in ensuring the smooth and efficient operation of hospital administrative functions. This role involves coordinating between departments, managing day-to-day operations, handling documentation, supporting leadership, and ensuring compliance with healthcare regulations and policies.

Key Responsibilities

• Coordinate and oversee daily administrative operations of the hospital or healthcare unit.
• Maintain and organize hospital records, including patient data, staff files, and compliance documentation.
• Provide administrative support to hospital leadership, including scheduling meetings, preparing reports, and handling correspondence.
• Monitor inventory of office and medical supplies and coordinate procurement with the supply chain team.
• Liaise with clinical, finance, HR, and other departments to support hospital operations.
• Assist with the onboarding and orientation of new staff.
• Prepare and maintain internal and external communications, memos, and notices.
• Ensure compliance with hospital policies, government regulations, and healthcare standards.
• Handle patient feedback and route issues to appropriate departments for resolution.
• Coordinate logistics for hospital events, training, and committee meetings.
• Maintain confidentiality of all sensitive and personal information.

Requirements

Education:

• Bachelor’s degree in Healthcare Administration, Business Administration, or related field.
• Postgraduate qualification in Hospital Administration (preferred).

Experience:

• 2–5 years of experience in an administrative or executive role, preferably in a healthcare or hospital setting.

Skills:

• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite and hospital management software (e.g., HIS, ERP).
• Ability to handle confidential information with discretion.
• Knowledge of healthcare regulations and hospital operations.

Working Conditions

• Full-time position
• Work may involve extended hours or weekends, depending on hospital needs
• Based in a fast-paced healthcare environment

Job Types: Full-time, Permanent, Fresher

Pay: ₹18,000.00 - ₹20,000.00 per month

Benefits:

• Flexible schedule
• Health insurance
• Paid sick time
• Paid time off

Schedule:

• Day shift

Work Location: In person