Administrative Executive

We are seeking a proactive and detail-oriented Indian Administrative Executive to support the daily operations of Q Supreme Services, Australia. The role involves coordinating with drivers, managing operational data, handling runsheets & receipts, and assisting with customer and accounts-related tasks. This is a crucial backend role that ensures smooth day-to-day functioning of the business.

Key Responsibilities1. Driver Coordination

• Maintain continuous communication with the driver via calls, texts, or other preferred channels.
• Track daily progress, operational challenges, and updates throughout the shift.

2. Runsheets & Documentation

• Collect all runsheets, receipts, and relevant documents from the driver (shift ending around 2–3 PM IST).
• Ensure all collected data is accurately entered into the system before the end of the day.
• Use Microsoft Office initially; later transition to CRM tools.

3. Bin Management

• Maintain updated records of all bins: allocations, usage, deliveries, and pickups.
• Ensure accurate real-time bin count availability for operational decisions.

4. Accounts & Invoicing Coordination

• Weekly preparation of invoicing data for all account customers.
• Ensure no customer is extended credit beyond AUD $2,000 without Head Office approval.
• Submit all data for the Australian Accounts team to generate invoices.

5. Customer Communication

• Send payment reminders, promotional offers, and festive greetings to customers as required.
• Ensure proper communication to all relevant customers in the company database.

6. Daily Reporting

• Prepare an End-of-Day Summary Report and submit it in the company’s WhatsApp group before shift end.

7. Communication & Device Requirements

• Use a dedicated phone number provided by the company.
• Install & operate WhatsApp Business for company use.
• Use your personal device initially; company phone & laptop provided after 4 months of successful performance.

8. Additional Responsibilities

• Take on new tasks or duties as assigned; the Scope of Work may be updated as needed.

Job Types: Full-time, Internship, Contractual / Temporary
Contract length: 8 months

Pay: ₹10,500.00 - ₹14,500.00 per month

Benefits:

• Cell phone reimbursement
• Commuter assistance
• Internet reimbursement
• Work from home

Application Question(s):

• Proficiency with MS Office (Excel, Word, SharePoint beneficial)

Education:

• Bachelor's (Required)

Language:

• English (Required)

Work Location: Remote