Administrative Associate

Education Qualification:

B.Com. / B.B.A. / Any bachelor degree

Diploma or certification in Accounts / Office Administration is an added advantage

Male Candidates Preferred

Experience: 3-5 years

Work timings: 10:00 AM to 7:30 PM

Required Skills:

• Deep knowledge in Accounts
• Auditing, Purchase & inventory coordination
• Coordinate with Banking and Government procedures and formalities
• Ability to learn construction material management
• Documentation & record management
• Expertise in MS Office tools (Excel, Word, Email, PPT)
• Good knowledge in Email Handling and other tools such as google drive, google forms
• Tally / ERP knowledge preferred
• Good communication & coordination skills
• Attention to detail and time management

Additional requirements:

Residence must be within 8 Kms from office location.

Preferable to have experience in Accounts, Purchase, and General Office Administration such as

• Responsible for supporting day-to-day administrative operations, including accounting activities, purchase coordination, skill/ability to learn construction industry and general office administration
• Responsible for role including documentation, vendor coordination, inventory tracking, and MIS reporting to ensure smooth office and operational activities

JOB DESCRIPTION

Accounts Support

• Primary responsible for maintaining accounts payable and receivable records.
• Prepare and verify invoices, bills, vouchers, and expense statements.
• Support basic bookkeeping entries in Tally / ERP / accounting software.
• Coordinate with auditors, CA, and finance teams as required.
• Maintain records for GST, TDS, and statutory compliance (support role).

Purchase & Vendor Coordination

• Raise purchase requisitions and purchase orders as per requirements.
• Obtain quotations, compare prices, and coordinate approvals.
• Follow up with vendors for delivery schedules and invoices.
• Maintain vendor master data and purchase records.

Bank & Government Formalities execution

• Coordinate with banks for construction-related financial procedures, including documentation, disbursement follow-ups, and compliance requirements.
• Liaise with government departments and local authorities for approvals, clearances, and adherence to construction-related norms and regulations.
• Prepare, submit, and track applications, drawings, and statutory documents required for construction permits and regulatory compliance.
• Follow up with bank officials, government officers, and external consultants to ensure timely approvals, inspections, and resolution of compliance queries.

Material Management

• Track material receipts, issues, and stock levels.
• Maintain inventory registers (physical and system-based).
• Coordinate with stores/site teams for material requirements and replenishment.
• Assist in stock verification and reconciliation.

General Office Administration

• Maintain office files, records, contracts, and correspondence.
• Coordinate with service providers (internet, housekeeping, security, repairs, rent, EB, mobile, internet, camera) - on Monthly, Quarterly, Half-Yearly, Yearly basis and also based on needs, if any.
• Should keep track of all office administration activities.
• Manage office supplies, stationery, and asset records.

Coordination & Reporting

• Prepare daily/weekly/monthly administrative and auditing reports.
• Coordinate with internal teams for operational requirements.
• Support management with data, documentation, and follow-ups.

Interested candidates shall apply with their updated CV through the indeed portal.

Job Type: Full-time

Pay: ₹20,000.00 - ₹25,000.00 per month

Benefits:

• Leave encashment
• Life insurance
• Paid time off

Work Location: In person