Administrative Assistant

Hello Everyone,

Role: Administrative Assistant

• Location: Bengaluru, Karnataka
• Shift timing: 09:00 AM 05:00 PM
• 5 DAYS WORKING
• WORK FROM OFFICE
• Notice period: Immediate - 15 days

Job description:

1. Calendar Management and Meeting Logistics: May support calendar management for community spaces as needed, based on direction from others. Helps to prepare meeting setting (e.g., booking rooms, troubleshooting virtual settings, providing food). Learns to manage ambiguous situations, with direct guidance from senior colleagues.

2. Cross-Functional Collaboration and Communication: Collaborates internally with lead admins while gaining knowledge from peers and managers. Understands how to build a network. Take directions and prioritize multiple requests from admins, teammates and managers.

3. Discipline Growth and Development: Understands their organization's culture and business admin charter. Participate in the Business Support community. Engage within the community and shadows others and learn from them.

4. Team Management Support (Headcount Management, Recruitment, Onboarding/ Offboarding): Helps to provide onboarding support for new employees, vendors, and interns. (e.g., ordering new hire equipment, setting up workstations, distribution lists, security groups).

5. Event Coordination and Logistics: Supports team experience activities as needed. Assists team with execution of event logistics (e.g., set up, tear down, catering arrangements. Supports team morale and building team dynamics.

6. Resource Management (Hardware/Supply Management, Purchase/Expense Management Financial Management): Proactively manages supply inventories (e.g., storeroom, hardware, office supplies) as needed. Is knowledgeable about discretionary budgeting and company finance policies.

7. Space Management and Planning: Assists with team space move logistics as necessary.

8. Travel Management: Should be able to assist with the travel-related queries from team and managers.

Qualifications:

1. Required/Minimum Qualifications: Graduation in any stream AND 6 months Administrative, Business Support, and/or customer service experience.

2. Knowledge of MS Office, especially MS Excel

Key Competencies & Professional Attributes

1. Accountability & Attention to Detail
• Highly responsible, dedicated, and accountable.• Capable of handling responsibilities independently with minimal supervision.• Ensures 100% accuracy in deliverables with strong attention to detail.

2. Communication & Confidentiality
• Effective verbal and written communication skills.• Maintains high levels of confidentiality and integrity.• Demonstrates professionalism, respect, and a positive attitude in all team interactions.

3. Adaptability & Problem-Solving
• Adaptable to changing environments and different working styles.• Strong problem-solving skills with the ability to remain composed under pressure.• Quick to respond to urgent situations while maintaining efficiency.

4. Collaboration & Team Support
• Empathetic and supportive team player, always willing to help.• Demonstrates a proactive approach in driving team initiatives.• Committed to excellent customer service and fostering a positive work environment.

5. Technical & Organizational Skills
• Proficient in Microsoft Outlook, Excel, Word, and PowerPoint.• Strong ability to set priorities, manage time effectively, and meet deadlines.• Passionate about continuous learning and self-motivation in a fast-paced environment.

Additional or Preferred Qualifications
• 1+ year(s) Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and basic administration work.• Post Graduate degree in relevant fields (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology)

Candidate Requirements:

1. Required/Minimum Qualifications: Graduation in any stream AND 6 months Administrative, Business Support, and/or customer service experience.

2. Knowledge of MS Office, especially MS Excel.

Top skills:

4 areas mainly - Supporting team with
a. Hiring coordination and Budget trackingb. Expense reimbursements approvals, device procurement, raising POs etcc. Employee experiences - events, Offsites, lunches/ dinners, gifting etcd. Supporting leaders with calendar, travel

Interested Candidates can share your Resume "vaishnavi.s@twsol.com".