Administrative Assistant

Job Details

• Duties include strong calendar management, with shifting priorities and deadlines, booking complex domestic/international travel, managing travel details such as visas, welcome letters and managing expenses.
• Able to quickly and accurately assess the importance of a phone call, email, or document and take appropriate action to involve the appropriate parties.
• Manage multiple projects simultaneously. Demonstrates strong accuracy and attention to detail while taking the initiative to manage logistics of the department/division such as maintaining divisional organizational charts, phone distribution lists and divisional logistics needs.
• Strong capability working with all Microsoft tools, Intel tools, purchasing and finance systems.
• Supports office administration with associated tasks (ordering office supplies, food orders, onsite needs).Assists in coordinating activities across the organization, events, conferences, F2Fs, etc: plans and organizes meetings and offsites, prepares agendas and coordinates all logistics.
• Additional duties include managing tactical projects, general administrative duties such as order supplies, CR coordination, generating shipping memo, etc.
• Works professionally with other Senior and Executive admins to help facilitate timely and accurate planning needs.
• Responsibilities include coordinating activities to ensure department goals are met, effectively mentoring and integrating new admins and ensuring all admins understand department procedures and expectations.
  

Qualifications

• The candidate must be graduate with minimum 3-5 years relevant experience Calendar scheduling and management, including coordinating complex events and meetings that require senior level attendance, external attendees, and video conference room booking, etc.
• BA/BCom/BBA
  

Job Type

Shift

Business Group

Posting Statement

Work Model for this Role