Administration Executive

Job Description

Key Responsibilities: PAN India Mobility Profile (50%) Handle end-to-end process of new mobile number issuance, transfer, and MNP for new/existing employees. Coordinate with telecom service providers and internal finance teams for centralized billing and payment processing. Maintain company-paid mobile number records and address employee queries. Ensure payroll deduction accuracy and communicate excess deductions to employees. Manage exit/ZingHR process for resigned employees and support number transfers to individual names. Conduct regular client/service provider meetings for resolution of network issues and plan changes. Coordinate with procurement for vendor contract renewals. Monitor NDC issuance on a quarterly basis. Maintain monthly MMRs and participate in weekly client reviews. West Zone Lease Rent Profile (50%) Maintain lease records, payment trackers, and agreement documentation for West Zone properties. Coordinate with cluster managers for renewals, invoices, and NDC. Manage lease rent billing and invoice batching monthly. Process payments for agreement registration charges and utility bills. Maintain and submit rent batch files monthly after validating expiry dates and rent amounts. Perform cross-checks on invoices (GST, date, amount) and upload to Basware/Flexi capture portal. Coordinate with finance and Malaysia payment teams to ensure timely disbursements. Share MIS reports and participate in weekly/monthly reviews with clients and cluster managers. Key Skills Required: Telecom coordination and billing Lease/rent agreement handling Basware, Flexi Capture, ZingHR Excel and MIS reporting Vendor and client communication Payroll deduction processing Strong documentation and recordkeeping Educational Qualification: Graduate in Commerce/Business Administration or related field Any certification in Facility/Telecom Administration is a plus