Administration Executive

Job Title: Admin Executive

Location: Bangalore

Industry: Real Estate / Corporate Office

Reports To: Management / Director

Job Summary

We are looking for a responsible and well-organized Admin Executive to handle office administration, billing coordination with builders, attendance management, documentation, and basic HR support. The role also includes scheduling appointments and providing day-to-day administrative support to management.

Key Responsibilities

Administration & Office Management

• • Manage daily office operations and ensure smooth indoor functioning

• • Maintain and organize all office files, records, and documentation

• • Handle all paperwork related to projects, builders, and internal operations

• • Coordinate office supplies, vendor bills, and general administrative needs

Billing & Builder Coordination

• • Maintain billing information related to builders and projects

• • Follow up with builders for commission payments and outstanding invoices

• • Track payment status and update management regularly

• • Coordinate with accounts team for proper billing documentation

Attendance & HR Support

• • Maintain employee attendance records and leave tracking

• • Assist in basic HR activities such as onboarding documentation

• • Support HR in employee records, salary inputs, and compliance documents

• • Coordinate internal communication related to HR and admin matters

Management Support

• • Schedule and manage appointments, meetings, and calendars for management

• • Coordinate internal and external meetings

• • Prepare basic reports, follow-up notes, and reminders for the boss

Required Skills & Qualifications

• • Graduate in any discipline (preferred)

• • 13 years of experience in admin / office coordination role

• • Good knowledge of MS Excel, Word, and email communication

• • Strong follow-up, coordination, and organizational skills

• • Ability to handle confidential information responsibly

• • Good communication skills (English & local language preferred)

Preferred Traits

• • Proactive and detail-oriented

• • Ability to multitask and work independently

• • Well-organized with strong time management skills

• • Professional attitude and problem-solving mindset