Administration Executive

Position

Min. Experience.

Location of posting

Organization Name

Company Profile

Edison Consultants

https://edisonconsultants.com/

Experience

Location:

Job Overview:

Naviwada Skillset Pvt Limited is the Indian branch of a foreign multi-national company providing consultancy services in engineering design. We are located in Hyderabad.

We are looking for a proactive and detail-oriented Administrative Executive with 35 years of experience to join our team in Hyderabad. The ideal candidate will be responsible for handling day-to-day administrative tasks, supporting office operations, and ensuring smooth functioning of workplace activities.

Key Responsibilities:

• Undertake the role of Executive Assistant to the Managing Director
• Liaise with company accountants and other external support services for the company as directed by the Managing Director
• Manage staff attendance using electronic timekeeping software and access control systems
• Track and collate employee timesheets for payroll
• Manage front-desk activities including receiving visitors, calls, and correspondence
• Handle office supply inventory, procurement, and vendor coordination
• Maintain organized physical and digital records, files, and documentation
• Coordinate travel, accommodation, and logistics for employees and guests
• Ensure the office environment is clean, safe, and conducive to work
• Liaise with property landlord / building managers to ensure efficient operation of office
• Assist in scheduling meetings, preparing meeting rooms, and taking minutes if required
• Monitor and manage service providers (housekeeping, security, maintenance, etc.)
• Handle courier services, mail distribution, and internal communications
• Track and renew licenses, contracts, and service agreements as needed

Required Skills and Qualifications:

• Bachelors degree in any discipline (preferably in Business Administration or a related field)
• 3–5 years of experience in an administrative or office support role
• Proficient in MS Office (Word, Excel, Outlook, PowerPoint)
• Working knowledge in Time Tracking software such as WeWorked and Toggl (training will be provided)
• Working knowledge in Task Management software such as Meister Task (training will be provided)
• Excellent verbal and written communication skills
• Strong organizational and time-management abilities
• Ability to handle sensitive information with discretion
• Familiarity with basic office equipment and procedures
• Comfortable working in a fast-paced, team-oriented environment

Preferred Qualifications:

• Experience working in a mid-size or large office environment
• Familiarity with basic HR or finance processes is a plus
• Knowledge of facility management or vendor management tools

Work Location:

This is a full-time, on-site position based in Hyderabad.