Administration Assistant

Job Description

Administrative Assistant Job Summary: The Administrative Assistant provides administrative support to ensure efficient operation of the office. This role involves handling a variety of tasks to assist management and staff. Key Responsibilities: Answer direct phone calls. Organize and schedule appointments. Plan meetings and take detailed minutes. Write and distribute emails, correspondence memos, letters, faxes, and forms. Assist in the preparation of regularly scheduled reports. Develop and maintain a filing system. Update and maintain office policies and procedures. Order office supplies and research new deals and suppliers. Maintain contact lists. Book travel arrangements. Submit and reconcile expense reports. Provide general support for visitors. Qualifications: High school diploma or equivalent; college degree preferred. Proven experience as an administrative assistant or office admin assistant. Knowledge of office management systems and procedures. Working knowledge of office equipment, like printers and fax machines. Proficiency in MS Office (MS Excel and MS PowerPoint, in particular). Excellent time management skills and the ability to prioritize work. Attention to detail and problem-solving skills. Excellent written and verbal communication skills. Strong organizational skills with the ability to multi-task. Key Skills: Communication skills Organizational skills Time management Attention to detail Problem-solving Proficiency in MS Office