Administration Assistant

1. Key Responsibilities and Duties

Administrative Assistant duties can vary depending on the organization and team but commonly include:

Daily Administrative Tasks

• Answering phones and greeting visitors professionally.
• Scheduling and maintaining calendars and appointments.
• Managing incoming and outgoing mail and shipments.
• Preparing and editing correspondence such as memos, emails, letters, invoices, and reports.
• Creating and maintaining filing systems (both electronic and physical).
• Handling data entry and basic data analysis.
• Assisting with meeting and event coordination.
• Managing office supplies inventory and placing orders as needed.
• Processing expense reports and basic bookkeeping.
• Making travel arrangements including flights, accommodations, and transportation.
• Coordinating communications with vendors, clients, and internal teams.
• Supporting HR functions such as record keeping, onboarding assistance, and employee recognition.

Specialized Tasks (Depending on organization)

• Supporting senior executives with email management and document preparation.
• Coordinating facilities management projects.
• Implementing office procedures and systems.
• Assisting with budget monitoring and invoice processing.
• Maintaining confidentiality in handling sensitive information.

2. Required Skills and Qualifications

• High school diploma or equivalent (often minimum).
• Associate degree or higher preferred in some organizations.
• Proven experience in administrative roles or similar positions.
• Proficiency in office software such as Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Google Workspace.
• Strong verbal and written communication skills.
• Excellent organizational, time-management, and multitasking abilities.
• Attention to detail and accuracy.
• Ability to work independently and collaboratively within a team.
• Customer service skills and professionalism.
• Problem-solving aptitude and adaptability to fast-paced work environments.

Job Types: Full-time, Permanent

Pay: ₹14,346.42 - ₹25,847.76 per month

Benefits:

• Cell phone reimbursement

Language:

• Hindi (Preferred)
• English (Preferred)

Work Location: In person