Administration Assistant

Job Description

Please note - This is a contractual role so interested candidates should be ready for Third Party Payroll Key Responsibilities "Managing the day to day administrative activity by monitoring & checking the Housekeeping and maintenance staff to get the work done properly. To be verify & approved attendance with overtime hours of support staff on monthly basis. To be arrange for designated workstation/seat, access control, Visiting cards and Id Cards for new joining employees." CCTV Observation "Actively monitoring CCTV systems and maintain reports. To be send updated report to senior managment on daily basis. Regularly checking the functionality of CCTV equipment, addressing technical issues, and coordinating with service providers for repairs or installations purpose. Ensuring that video footage from all cameras is available for a specified period (e.g., 90 days) and can be accessed for investigations. " Upkeeping & Maintainence"To be arrange Pest control activities (with AMC Vendor) for Pan India Branches and co-ordinate with local employees for help on monthly basis. To be arranging AC Servicing work (with AMC Vendor) for Mumbai Branches at the time of breakdown and quarterly service. To be check Lan Port issues & resolving the same on call log basis. To check all assets of branch and complete the repair and maintenance work as per requirements. Monitoring of victors or customer bike & car parking as per availability at AFL parking Slot." Vendor Billing "Scrutinize bills with proper supporting documents and necessary approvals and process in ZOHO accounting application for payment. All bills to be check with Service Agreement, Rate Contract, Purchase Order, Work Order, and email approval for bill processing and to avoid any Audit issues. Coordinate with vendor and payment desk team & providing payment details to the respective vendor." Office Stationeries & Houskeeping/Pantry Material "If AFL has opens a new branch, the employees should have access to a ststionery portal for ordering office stationery and other office related printing items. Ordering office stationeries on monthly basis as per requirement on Ashapura portal. Ordering Medicines on weekly or monthly basis as per requirement of branches. Ordering House keeping material for pan india on monthly basis as per request given by concern person of every branch. Ordering Pantry Material on monthly basis as per request given by Pantry boy from Malhar enterprises." Staff Welfare Expenses "To be arrange Milk, Tea & Coffees daily basis for Georgeson office and arranging food/snacks for meeting on event basis. Handling Issues regarding vending machine/refilling follow up with Grabbit.