Administration Assistant

JD for Administration Manager

About Access:

§ You will be an employee of Access India Partners LLP, who is a manager to Access India Fund II .

§ Access India Fund II is a SEBI registered private equity fund (AIF II) investing Rs 50-125 crores in small and mid-cap Indian businesses.

§ It is based out of Mumbai

As an Administration Manager: You will be in charge of all administrative functions and work closely with the CFO on day to day functions.

Some of the work that you will be involved can be categorised as hereunder:

· Finance related

o Monthly processing of salary, reimbursements, vendor payments and statutory dues

o Maintaining and managing petty cash including cash withdrawals and deposit

o Co-ordination with our accountant to get all supporting challans for statutory payments made and quarterly tax returns filed.

o Prepare income or fee invoices and track those payments

o Enter all entries in Tally at the end of the month

o Updating and maintaining the expense and income register

o Bank reconciliations and cashflow management

o Send emails pertaining to bank balance, backups taken and other activities mentioned in Administration dashboards by the team.

o Liaison for bank account opening, locker operation and information from the bank

o Prepare the unit statement for fund investors at the end of a financial year

o Filing of bank related and other documents.

· HR related:

o Preparing offer, increment, experience and relieving letters

o Assist in recruitment activities, when required

o Record leave taken by employees

o Record any loan taken by employees and track return of said loan

o Preparing MBP and DIR forms for the Directors

o Prepare salary computations and verify with investment proofs at the year end

o Maintaining weekly backups of all employee emails

· Office administration related:

o Maintaining and ordering office stationery

o Ensuring office cleanliness

o Travel related flight and hotel and visa applications

o Ensuring IT related issues for the team are resolved on a timely basis

o Sending couriers and sorting incoming post.

Expectations of candidate

We are looking for a candidate with a high level of drive and good instinct.

The candidate should have good academics, be fluent in English speaking and writing, possess the ability to pay attention and be able to express himself clearly. The candidate should possess patience and decent interpersonal skills.

Other requirements:

§ Lives in Mumbai

§ Graduate

§ Good English

§ Good academics

§ Knows how to use Excel, Word and PPT

§ Should be organised

§ Work ex: 2 years+

§ Salary range: Rs 6 to Rs 10 lakhs p.a.

Job Type: Full-time

Pay: ₹600,000.00 - ₹1,000,000.00 per year

Application Question(s):

• Excel and Word Proficiency

Experience:

• Desktop administration: 2 years (Preferred)

Language:

• English (Preferred)

Work Location: In person