Admin, Sales & Logistics Coordinator

Role & responsibilities

Administrative & Team Management

• Supervise daily office administration, documentation, and

communication flow between departments

• Lead and coordinate the sales support/admin team to ensure timely task

completion and process efficiency

• Maintain attendance, expense reports, and other team-related

administrative records

• Assist management in day-to-day operational planning and internal

coordination

• Support HR and operations teams in staff scheduling, onboarding, and

internal communications

Sales Administration & Coordination

• Manage order processing, billing, invoicing, and sales documentation in

coordination with the sales team and accounts department

• Ensure accurate entry of sales orders and timely dispatch of goods

• Coordinate with sales executives, distributors, and dealers to resolve

order or delivery-related issues

• Prepare and maintain sales reports, collection updates, and dispatch

summaries

• Monitor stock levels and provide inputs to the production and

warehouse teams for replenishment planning

Logistics & Dispatch Management

• Coordinate logistics operations including vehicle scheduling, dispatch

planning, and route management

• Liaise with transporters, warehouse staff, and dispatch teams to ensure

timely deliveries

• Maintain proper documentation for dispatches including delivery

challans, e-way bills, and invoices

• Track shipments, manage delivery timelines, and handle logistics-

related queries from clients or sales teams

• Optimize logistics costs by negotiating with transporters and monitoring

freight efficiency

Preferred candidate profile

Required Skills & Qualifications:

• Proven experience in administration, sales coordination, and logistics

within an FMCG or manufacturing environment

• Strong understanding of sales order flow, dispatch management, and

supply chain coordination

• Experience in handling teams and ensuring process discipline

• Proficiency in MS Office (Excel, Word, PowerPoint) and ERP software

(Tally, SAP, or similar systems)

• Excellent communication, organizational, and time-management skills

• Ability to multitask, prioritize, and work efficiently under pressure