Admin, Compliance & Purchasing Administrator

Role & responsibilities

Administrative Management

• Oversee day-to-day office administration, facility management, and staff

coordination

• Maintain records of attendance, leaves, and other HR-related

documentation

• Coordinate with internal teams for logistics, dispatch, and inventory

requirements

• Manage office supplies, equipment, and vendor service contracts
• Assist in organizing company events, audits, and internal meetings

Compliance & Documentation

• Ensure company adherence to FMCG-specific regulatory, statutory, and

safety requirements

• Maintain updated records of licenses, certifications (FSSAI, GST,

Pollution Board, Factory License, etc.) and renewals

• Prepare and maintain documentation for audit and inspection purposes
• Coordinate with legal, finance, and operations teams for compliance

reporting

• Monitor and update SOPs (Standard Operating Procedures) for plant

and administrative operations

Purchasing & Procurement

• Handle procurement of raw materials, packaging materials, and office

supplies as per approved vendor list

• Obtain quotations, prepare purchase orders, and negotiate with vendors

for best rates and quality

• Maintain accurate purchase and inventory records in coordination with

the accounts and stores departments

• Track order deliveries, manage vendor payments, and ensure timely

procurement to avoid production delays

• Build and maintain vendor relationships to support company sourcing

needs

Preferred candidate profile

Required Skills & Qualifications:

• Proven experience in administration, compliance, and purchasing within

an FMCG or manufacturing environment

• Strong knowledge of procurement processes, vendor management, and

compliance documentation

• Familiarity with ERP or accounting systems (Tally, SAP, or similar

software preferred)

• Excellent communication, coordination, and record-keeping skills

• Good understanding of FMCG operations, factory documentation, and

supply chain workflows

• Proficiency in MS Office (Excel, Word, PowerPoint)