Admin Manager

Key responsibility areas

• Facility Management

• Procurement and contract management

• security management

• space management

• utilities and building infrastructure

• Office operations

• Project/Renovations of office space

• Housekeeping services

• catering and vending services

• health and safety compliances

Detailed responsibilities

• Prepare documents to put out BOQ for vendors/service providers

• Project management: supervise and coordinate the work of contractors

• Directly responsible for 100% uptime of available installations

• Should directly supervise daily operations of FM service provider or staff deployed

• Responsible to assess, oversee & supervise the Health of HVAC, AC, UPS, BMS,

workstations, chairs, power ports, Electrical systems, plumbing installations etc.

• Should directly assess the AMC need of various systems and put commercials in

place for further assessment by the management

• investigate the availability and suitability of options for new premises

• calculate and compare costs for required goods or services to achieve maximum

value for money

• manage and lead change to ensure minimum disruption to core activities

• direct, coordinate and plan essential services such as reception, security,

maintenance, cleaning, catering, waste disposal and recycling

• ensure buildings meet health and safety requirements and that facilities comply with

local/state laws

• plan best allocation and utilisation of space and resources for buildings, or re-

organising of current premises

• check that agreed work by staff or contractors has been completed satisfactorily and

follow up on any deficiencies

• coordinate and lead one or more teams to cover various areas of responsibility

• use performance management techniques to monitor and demonstrate achievement

of agreed service levels and to lead on improvement

• respond appropriately to emergencies or urgent issues as they arise and deal with

the consequences.

• Ability to do risk analysis

• To maintain documents on monthly, quarterly, half yearly, yearly basis for planned

preventive maintenance of equipment's as per the audit standards.

• To ensure effective implementation of best safe work practices to maintain a high

awareness of safety among all site staff.

• To maintain inventory for spares and consumables

• To prepare and execute duty roster of all support staffs

• To conduct regular site rounds and ensure compliances of all the company standards.

Candidate profile

• Graduate/PG in Engineering with strong background in Facility management

• Minimum 7-10 years of experience in facility management soft services

• Should have handled an office of minimum 1500+ employee strength or 75,000 1 lac

sq. ft in an IT park setup

• Ample knowledge of current market rates; conversant in contract management &

selection of vendors, Technical specifications & national building code

• Knowledge of Autocad and similar tools used for layout and project management

• Should have handled project to facility handover in his previous assignments

• Should have been a part of 3-4 renovation projects in his previous assignments

• Should have expert knowledge of facility management tools in space planning &

allocation. Cafeteria management, Physical security management & compliance

managementRole & responsibilities