Admin & Finance Officer

• Manage general office administration e.g. office lease, housekeeping maintenance, security, procurement, vendor management, annual maintenance contracts, office records, office equipment’s, files and office correspondence; ensuring all stock (including program and activity material) register is maintained at state and district offices.
• Organize conferences meetings and events and provide IT/ other support to the state office
• Review incoming correspondence, collect and prepare necessary information for reply/action, and draft and finalize responses;
• Manage the travel of the office staff, including dealing with the travel agent; ensuring that the travel approval process is being followed as per policies, hotel arrangements, car arrangements, ticketing, managing the schedule of the visitors etc.
• Manage/ reconcile petty cash for the state office and prepare SOE for the same and shared with Delhi Office.
• Undertake field travel for training, review of sub-grantees account and program monitoring as necessary.
• To verify all bills/ invoices/ claims / sub-grantees financial report and fund request before sending the same to Delhi office. To check that all the required supporting is attached with the bills. Keep records of all the bills etc. submitted to Delhi office and to track the same for its payments with colleagues in New Delhi
• Ensure attendance sheet for all training programs / workshop etc. are attached with the claims.
• To support State Head and other staff members/ full time consultant in State Office on all financial matters including preparation of budgets etc.
• Support and guide field based staff on financial reporting matter, as when required.
• Ensure orientation of new staff on office policies and reporting (financial).
• To keep track of due dates of all financials reports to be submitted by sub-grantees as per agreed sub-grant agreement.
• Coordinate with Delhi office for all need-based state level procurement.
• Be the point person for Delhi office for Procurement, Administration, Finance and HR related matters.
• Ensure timely submission of HR / Personnel related documents are submitted to Delhi HR as per monthly timelines. Eg Manpower movements / New Joining documents / clearance documents etc. Support in State level interviews.
• To ensure that state office is compliant with all applicable laws (of State)
• Undertake any other activities/responsibilities as given by the State Head or from the New Delhi Office.

Job Types: Full-time, Permanent

Pay: ₹35,000.00 - ₹40,000.00 per month

Benefits:

• Cell phone reimbursement
• Flexible schedule
• Health insurance
• Internet reimbursement
• Life insurance
• Paid sick time
• Paid time off
• Provident Fund

Schedule:

• Day shift
• Monday to Friday

Work Location: In person

Application Deadline: 22/07/2025
Expected Start Date: 01/08/2025