Admin Executive

Job Summary

The Admin Executive is responsible for ensuring smooth day-to-day administrative operations, facility management, vendor coordination, and support services. This role helps maintain an efficient workplace environment and assists various departments with administrative tasks.

Key Responsibilities1. Office Administration

• Manage front office operations, visitor handling, and incoming/outgoing communication.
• Maintain office supplies, stationery, pantry stock, and inventory.
• Oversee housekeeping standards and ensure cleanliness of office premises.
• Manage meeting rooms, schedules, and office equipment.

2. Vendor & Facility Management

• Coordinate with vendors for maintenance, repairs, housekeeping, security, and other services.
• Negotiate rates and ensure timely delivery of goods/services.
• Monitor AMC (Annual Maintenance Contracts) and renewals.
• Track facility needs (electricity, AC, lifts, CCTV, IT equipment, etc.).

3. Documentation & Compliance

• Maintain administrative records, bills, and invoices.
• Assist in compliance documentation such as licenses, renewals, and safety audits.
• Handle company assets and maintain updated asset registers.

4. Support to HR & Operations

• Assist with onboarding formalities, ID cards, seating arrangements, and welcome kits.
• Coordinate travel bookings, accommodations, and logistics for employees.
• Support event management for internal events, meetings, and trainings.

5. Administrative Reporting

• Prepare daily/weekly administrative reports.
• Process and submit bills for approval and payments.
• Track budget spending related to admin act
• Key Skills & Competencies
• Strong communication and interpersonal skills
• Time management and multitasking
• Vendor negotiation abilities
• Basic understanding of office systems and equipment
• Proficiency in MS Office (Word, Excel, PowerPoint)
• Problem-solving and proactive attitude

Qualifications & Experience

• Bachelor’s degree in any field (preferred: Business Administration/Commerce)
• 1–4 years of experience in office administration or similar roles
• Experience managing vendors or facilities is an advantage

Job Type: Full-time

Pay: ₹15,000.00 - ₹25,000.00 per month

Work Location: In person