Admin Executive - PHC

Job Title: Admin Executive / Team Coordinator Business Unit: Personal Health Care India Function: BRD Location: Mumbai Category of Worker: Category I Contract Type: Annual (Renewable) Working Days: Monday to Friday (From Office) Budget: 55,000 in hand salary. Job Objective: To provide high-level administrative and executive support to the PHC India leadership and team, ensuring seamless calendar management, logistics coordination, documentation, and operational efficiency for internal and external engagements. Key Responsibilities: 1. Schedule Management, Logistics & Team Engagement: - Manage calendars for Cluster Leader and India PHC team. - Coordinate travel arrangements including flight, hotel, and visa bookings. - Create expense reports for the entire team using Concur. - Book meeting rooms, schedule team meetings, and arrange courier/logistics. - Plan and execute quarterly events and team celebrations. - Engage with external agencies for meeting and event coordination. 2. Business Activities & Data Management: - Manage printing and confidential documentation as needed. - End-to-end management of Purchase Order (PO) and Goods Receipt (GR) processes. - Handle preparation and safekeeping of product samples and bay area materials. - Track and report initiatives using predefined templates. - Maintain FSSAI and retailer license documentation. - Compile field execution reports with trade visit images. - Follow up with sites on shipment starts for new launches and promotional SKUs. - Coordinate creation of pack shots and arrange samples for meetings. - Manage product stock, records, and vendor engagement for supply needs. Tools & Systems: - Advanced Excel - SAP - COUPA - Concur Qualification Required: - Graduate from a reputed college. - Prior experience in executive assistance and administrative roles. Key Skills & Competencies: - Proficient in English (spoken and written). - Strong computer literacy and familiarity with office productivity tools. - Skilled in calendar and logistics management. - Ability to multitask and prioritize in a fast-paced environment. - Good interpersonal and vendor coordination skills.