Admin Executive

Job Title: Sr. Executive – Administration / Asst. Manager – Administration

Location: Mumbai

Reporting To: Admin Manager / HR Head

Employment Type: On Third-Party Payroll

Office Timings: 9:00 AM to 6:30 PM (Monday to Friday); Saturday – Office/WFH (as per schedule)

Job Summary

We are looking for a proactive and detail-oriented Sr. Executive / Assistant Manager – Admin to oversee end-to-end administrative responsibilities, including new branch setups, vendor management, employee support, and office operations. This role requires hands-on involvement in employee onboarding/offboarding, travel arrangements, and organizing company events, with a willingness to travel across PAN India branches when required.

Key Responsibilities

1. New Branch Setup

• Coordinate and execute all admin-related tasks for setting up new branches.
• Identify and finalize vendors for office infrastructure (furniture, internet, security, etc.).
• Manage procurement and installation of assets: workstations, systems, network, etc.
• Oversee lease agreements, licenses, and compliance documentation.
• Ensure full operational readiness including safety, hygiene, and branding/signage.

2. Office Administration

• Manage the daily operations of the office to ensure seamless functioning.
• Maintain office supplies and initiate procurement based on usage and needs.
• Ensure workplace cleanliness, maintenance, discipline, and professional environment.

3. Facility & Asset Management

• Maintain inventory of all office assets and equipment.
• Coordinate repairs, AMC renewals, and regular facility checks.
• Ensure continuous availability of utilities (electricity, water, AC, etc.).

4. Vendor & Staff Coordination

• Liaise with vendors for housekeeping, pantry, maintenance, and security services.
• Review and verify vendor invoices and coordinate with the accounts team for payments.

5. Travel & Event Logistics

• Handle end-to-end travel bookings (flights/trains/cars) through vendors or online portals.
• Coordinate logistics for internal/external meetings, trainings, and official events.
• Organize outdoor employee events such as company picnics, parties, etc.

6. Documentation & Compliance

• Maintain records of contracts, licenses, insurance, AMC, and utility bills.
• Ensure timely renewals and compliance for all offices (Shop Act, Fire NOC, etc.).

7. HR & Internal Support

• Coordinate employee onboarding logistics: seating, systems, IDs, welcome kits, etc.
• Facilitate smooth offboarding: asset collection, clearance, and documentation.
• Support internal teams with any admin-related needs across departments.

8. Travel Readiness

• Should be open and willing to travel to PAN India branches as required.

9. Employee Recreation & Engagement Activities

· Plan and coordinate employee recreational events such as annual picnics, festive celebrations, and team-building outings.

· Arrange logistics for events including venue booking, transportation, catering, and vendor coordination.

· Collaborate with internal teams to ensure successful execution and smooth flow of activities.

· Manage event budgets, invitations, and feedback collection post-events.

Candidate Requirements

• Graduate in any discipline; additional certifications in Admin/Facility Management preferred.
• 4–7 years of relevant experience in office administration and branch setups.
• Prior experience handling employee onboarding/offboarding and travel bookings.
• Strong vendor management and negotiation skills.
• Proficient in MS Office and email communication.
• Strong coordination, multitasking, and interpersonal skills.

Job Type: Full-time

Pay: ₹10,097.15 - ₹34,602.91 per month

Benefits:

• Health insurance
• Provident Fund

Work Location: In person