ROLES & RESPONSIBILITIES · Handling FCL/LCL Shipments. · Co-ordinating with Shippers & Shipping lines. · Co-ordinating with Container yards. · Take Hazardous & Non-Hazardous chemical approval with shipping line. · Placing online Container Bookings in Various Shipping Lines. · Following up for Bookings. · Sending booking copy to Shipper/CHA for container pick up. · Checking Containers Pick up & stuffing Status with Shipper /CHA. · Sending Loading List & Final Haz DG copy to Shipping Lines. · Submit VGM through shipping line website. · Following up for B/L draft from Shipper / CHA for SI filling. · Checking container gate in status through Terminal website or shipping line portal. · Checking shipping bill hand over status with CHA. · Checking ON board confirmation with Shipping lines portal or mail. · Sending On-Board Conformation to Shipper /CHA. · Checking Bill of Lading Release status with Shipping lines. · Co-ordinating with Shipping Line for Various Matter. · Sending Daily Report to Our Department Head. · Checking tracking status till container discharge at destination. Skills Required · Managed team of 2-4 and guiding them for smooth operational work · Sending daily shipment status to consignee and thus keeping them updated, · Complete co-ordination with all related and concerned people for the shipment · Co-ordinating with shipper/load port if necessitated queries · Complete co-ordinating with shipping line · Co-ordinate with shipping line and forwarder for ISO TANK · Preparing Policy & Policy & another requirement for ISO Tank & Other · Handling Odex, dgnote, and shipping line websites · Handling all D/O related works, · Co-ordinating with department for any query related documentation · Co-ordinate with CFS · Handling Nomination of Local shipment · Complete co-ordination with Seniors for the shipment, · Handling live-Impex · Co-ordinating with operations, Customs & Docks Persons. · Co-ordinating with Transporter Export * Complete co-ordination with all related and concerned people for the shipment, * Co-ordinating with shipper/load port if necessary related queries * Complete co-ordinating with shipping line, Preparing B/L draft and co-ordinate with Shipping related same preparing form 13 · MIS Reporting. Job Type: Full-time Pay: ₹600,000.00 - ₹800,000.00 per year Benefits: Cell phone reimbursement Food provided Health insurance Leave encashment Paid sick time Paid time off Provident Fund Work Location: In person Expected Start Date: 14/08/2025
Key Responsibilities: 1. Strategic Procurement – Air & Sea Freight: Ø Source and procure competitive freight rates and services for both air and ocean shipments (FCL/LCL, Import/Export). Ø Establish rate contracts and service agreements with Airlines, Shipping Lines, NVOCCs, Co-loaders, and Consolidators. Ø Monitor space allocations, sailing schedules, and rate trends to ensure best possible service to customers. Ø Maintain close coordination with IATA agents and CHAs for cargo handling and customs clearance support. 2. Vendor Development & Relationship Management: Ø Develop and maintain strong relationships with key vendors and carriers to ensure priority handling and favorable terms. Ø Leverage industry connections and network to access spot rates, special deals, and space during peak seasons. Ø Conduct regular performance reviews with vendors based on service levels, cost, and reliability. 3. Market Intelligence & Benchmarking: Ø Stay updated on freight rate fluctuations, market developments, surcharges, fuel rates, and trade lane dynamics. Ø Benchmark procurement costs and suggest strategies to optimize buying and improve margins. Ø Track competitors’ procurement trends and pricing strategies for key sectors. 4. Internal Collaboration: Ø Support the Pricing, Sales, and Operations teams with timely and accurate procurement inputs. Ø Ensure seamless handover of confirmed bookings to the execution team with proper documentation of rates, free time, terms, and conditions. Ø Assist with RFQ/Tender inputs and major key account procurement planning. 5. Air & Sea Freight Pricing: Ø Receive and analyze rate requests from sales and customers for both import and export shipments. Ø Liaise with airlines, shipping lines, co-loaders, and overseas agents to obtain best buying rates. Ø Prepare and submit competitive quotes within defined turnaround times. Ø Support RFQs, spot rate requests, and tender submissions. Key Skills & Competencies: Ø Strong network of industry contacts across Airlines, Shipping Lines, NVOCCs, CHAs, and IATA agents Ø Proven negotiation and vendor management skills Ø Sound knowledge of trade lanes, cargo types, air & sea freight dynamics Ø Proficiency in MS Excel, rate comparison tools, and logistics systems Ø Highly organized, proactive, and target-oriented approach Ø Strong communication and coordination abilities Qualifications: Ø Bachelor’s Degree Ø 3–6 years of experience in procurement within the freight forwarding industry (Air & Sea) Ø Exposure to digital booking platforms, industry associations (FIATA/IATA), and customs regulations preferred Job Type: Full-time Pay: ₹50,000.00 - ₹70,000.00 per month Benefits: Health insurance Provident Fund Work Location: In person
Job Title: Sr. Executive – Administration / Asst. Manager – Administration Location : Mumbai Reporting To : Admin Manager / HR Head Employment Type : On Third-Party Payroll Office Timings : 9:00 AM to 6:30 PM (Monday to Friday); Saturday – Office/WFH (as per schedule) Job Summary We are looking for a proactive and detail-oriented Sr. Executive / Assistant Manager – Admin to oversee end-to-end administrative responsibilities, including new branch setups , vendor management , employee support , and office operations . This role requires hands-on involvement in employee onboarding/offboarding , travel arrangements , and organizing company events , with a willingness to travel across PAN India branches when required. Key Responsibilities 1. New Branch Setup Coordinate and execute all admin-related tasks for setting up new branches. Identify and finalize vendors for office infrastructure (furniture, internet, security, etc.). Manage procurement and installation of assets: workstations, systems, network, etc. Oversee lease agreements, licenses, and compliance documentation. Ensure full operational readiness including safety, hygiene, and branding/signage. 2. Office Administration Manage the daily operations of the office to ensure seamless functioning. Maintain office supplies and initiate procurement based on usage and needs. Ensure workplace cleanliness, maintenance, discipline, and professional environment. 3. Facility & Asset Management Maintain inventory of all office assets and equipment. Coordinate repairs, AMC renewals, and regular facility checks. Ensure continuous availability of utilities (electricity, water, AC, etc.). 4. Vendor & Staff Coordination Liaise with vendors for housekeeping, pantry, maintenance, and security services. Review and verify vendor invoices and coordinate with the accounts team for payments. 5. Travel & Event Logistics Handle end-to-end travel bookings (flights/trains/cars) through vendors or online portals. Coordinate logistics for internal/external meetings, trainings, and official events. Organize outdoor employee events such as company picnics, parties, etc. 6. Documentation & Compliance Maintain records of contracts, licenses, insurance, AMC, and utility bills. Ensure timely renewals and compliance for all offices (Shop Act, Fire NOC, etc.). 7. HR & Internal Support Coordinate employee onboarding logistics: seating, systems, IDs, welcome kits, etc. Facilitate smooth offboarding: asset collection, clearance, and documentation. Support internal teams with any admin-related needs across departments. 8. Travel Readiness Should be open and willing to travel to PAN India branches as required. 9. Employee Recreation & Engagement Activities · Plan and coordinate employee recreational events such as annual picnics , festive celebrations , and team-building outings . · Arrange logistics for events including venue booking, transportation, catering, and vendor coordination . · Collaborate with internal teams to ensure successful execution and smooth flow of activities. · Manage event budgets, invitations, and feedback collection post-events. Candidate Requirements Graduate in any discipline; additional certifications in Admin/Facility Management preferred. 4–7 years of relevant experience in office administration and branch setups. Prior experience handling employee onboarding/offboarding and travel bookings . Strong vendor management and negotiation skills. Proficient in MS Office and email communication. Strong coordination, multitasking, and interpersonal skills. Job Type: Full-time Pay: ₹10,097.15 - ₹34,602.91 per month Benefits: Health insurance Provident Fund Work Location: In person
Air Export Operations & Documentation Executive Department: Air Freight – Export Operations Reporting To: Manager – Air Export / Branch Manager Location: Andheri, Mumbai Job Purpose: To handle and coordinate all air export shipment activities efficiently and accurately from booking to billing, ensuring compliance with airline, customs, and customer requirements while maintaining high levels of service and communication with all stakeholders. Key Responsibilities:1. Operations Coordination Coordinate with customers, airlines, and overseas agents for air export bookings and shipment updates. Arrange timely pick-up, cargo movement, and export clearance as per customer and airline schedules. Prepare and verify export documentation including HAWB, MAWB, invoice, packing list, and export declaration. Ensure accurate filing of shipment details into internal systems (e.g., ERP, Cargowise, or in-house software). Monitor and update flight details, pre-alerts, and shipment status to customers and destination offices. 2. Documentation & Compliance Prepare and verify export documents as per customer and regulatory requirements. Coordinate with CHA for customs documentation and clearance process. Ensure adherence to IATA, airline, and DG (Dangerous Goods) regulations. Maintain records of all shipments, ensuring documents are filed and retrievable for audit purposes. Ensure timely submission of post-shipment documents to clients, banks, and overseas agents. 3. Customer Service Provide proactive updates and timely communication to customers regarding shipment status. Handle queries, resolve issues related to bookings, documentation, or discrepancies. Support key accounts and ensure customer satisfaction through professional handling and responsiveness. 4. Coordination with Internal Teams Liaise with pricing, sales, accounts, and finance departments for booking confirmation, cost sheet approvals, and billing. Coordinate with the warehouse for cargo receipt, labeling, and dispatch. 5. Billing & Costing Prepare and verify job files ensuring all costs are captured accurately before closing the job. Ensure invoices are raised timely as per agreed terms. Coordinate with the accounts team for supplier and airline payments. Key Skills & Competencies: In-depth knowledge of air freight operations, airline booking procedures, and export documentation. Familiarity with customs clearance processes and DG cargo handling. Strong communication and coordination skills. Proficiency in MS Office and freight forwarding ERP systems (Cargowise, Logisys, etc.). Attention to detail and accuracy in documentation. Ability to multitask and meet tight deadlines. Qualifications & Experience: Graduate in any discipline (preferably in Logistics, Commerce, or Supply Chain). Minimum 2–5 years of experience in Air Export Operations within a Freight Forwarding company. IATA or DG Certification will be an added advantage. Performance Indicators (KPIs): Timely booking and documentation completion. Zero errors in documentation and billing. On-time delivery and flight departures. Customer satisfaction and minimal complaint ratio. Job file closure within defined timelines. Job Types: Full-time, Permanent Pay: ₹50,000.00 - ₹60,000.00 per month Benefits: Cell phone reimbursement Health insurance Paid sick time Paid time off Provident Fund Work Location: In person
As a Shipping Coordinator, your role involves handling FCL/LCL Shipments and coordinating with Shippers & Shipping lines to ensure smooth operations. Your key responsibilities include: - Taking Hazardous & Non-Hazardous chemical approval with shipping lines - Placing online Container Bookings in Various Shipping Lines and following up for Bookings - Coordinating with Container yards for container pick up and stuffing status - Submitting VGM through shipping line website and following up for B/L draft from Shipper / CHA for SI filling - Checking container gate in status through Terminal website or shipping line portal - Coordinating with Shipping Line for various matters and sending Daily Reports to the Department Head - Checking tracking status till container discharge at destination Your qualifications should include: - Ability to manage a team of 2-4 and guide them for smooth operational work - Proficiency in sending daily shipment status to consignee and keeping them updated - Strong coordination skills with all related parties for the shipment process - Experience in handling Odex, dgnote, and shipping line websites - Familiarity with D/O related works and coordination with CFS The company offers benefits such as health insurance and Provident Fund. This is a full-time position with day shift schedule and additional performance bonuses including Quarterly and Yearly bonuses. Work location is in person.,