Admin Executive - Hyderabad - Contract Extendable

Summary of work Environment and Work performed:

• The Executive - Administration is responsible for the matters related to the administration activities/facilities management of the Hyderabad office and co of all administration ac-ordination for all administrations activities with other offices as needed and given below. Responsibilities include:
• Managing and maintaining the office infrastructure for Hyderabad office
• Managing various contracts related to the offices (rent contract, housekeeping contract, security agency contract and other service contracts)
• Ensuring timely renewal of all such contracts
• Ensuring competitive rates for all such contracts and competitive rates for all other products and services with all administration and facilities related vendors
• Ensuring timely payment to all the contractors/vendors
• Providing mobile phone SIM card/data card to the eligible employees
• Managing the mobile phone service provider across the office locations
• Preparing and submitting the monthly MIS for administration activities/costs and status of existing and initiatives.

Specific Duties:

• Managing Space Matrix, Space utilization, occupancy for Hyderabad office after discussion with seniors.
• Managing Administration billing and Purchase Order System for various vendors on a PAN India basis.
• Managing printing stationery letterheads/Envelopes/ID cards and other printing requirements for all our offices.
• Monitoring & Managing Access Control Systems and CCTV cameras for Hyderabad location.
• Ensuring cleanliness and facility infrastructure upgradation/co-ordination with building management as required, to ensure repairs/maintenance is up-to date for professional working environment for employees.
• Taking stock of inventory of office supplies
• Handling incoming and outgoing courier effectively

Skills and abilities:

• Good Experience in Office Administration and vendor management
• Good interpersonal skills
• Effective communication skills
• Positive Attitude & Discipline
• High integrity and self-motivated
• Able to work under pressure when needed

Experience:

• 3-6 yrs of experience in overall office administration/facilities management/vendor management.
• Experience in travel management is an added advantage.

Essential: -

Desired: -