Admin and Dispatch Executive

Job Title: Admin and Dispatch Executive

Department: Administration / Logistics
Location: Madurai
Reporting To: Managing Director

Job Purpose:

To manage day-to-day administrative activities and ensure smooth and timely dispatch of goods. The role involves coordination between internal teams, vendors and transporters to maintain efficient operations and documentation compliance.

Key Responsibilities:

1. Administration

• Oversee general office administration such as housekeeping, stationery and maintenance.
• Coordinate with vendors for office supplies, repairs and maintenance.
• Support HR and Accounts teams in administrative documentation.
• Ensure compliance with company policies and safety regulations.
• Maintain records of utility payments, licenses and renewals.

2. Dispatch & Logistics

• Plan and execute daily dispatch schedules as per customer orders.
• Prepare dispatch documents (invoice, delivery challan, e-way bill, transport documents).
• Coordinate with transporters and ensure timely pickup and delivery of goods.
• Monitor material movement from warehouse to customer.
• Track shipments and update customers on dispatch status.
• Maintain dispatch records and submit daily/weekly dispatch reports.
• Handle returns, damages, or discrepancies in dispatches.

3. Coordination & Communication

• Liaise with production, stores, and accounts teams for dispatch-related activities.
• Communicate with customers regarding dispatch details and delivery timelines.
• Coordinate with courier partners and logistic service providers.

4. Documentation & Reporting

• Maintain accurate dispatch logs and MIS reports.
• Ensure proper filing of all transport and delivery documents.
• Support audits by providing dispatch and administrative records.

Qualifications & Skills:

• Education: Bachelor’s degree in Administration / Logistics / Commerce or related field.
• Experience: 2–5 years in office administration and dispatch/logistics operations.
• Skills Required:
• Strong coordination and multitasking abilities.
• Knowledge of dispatch procedures and logistics documentation.
• Proficiency in MS Office (Excel, Word, Outlook).
• Good communication and interpersonal skills.
• Attention to detail and accuracy.

CONTACT NO: HR MANAGER - 90423 90473

Job Types: Full-time, Permanent

Pay: ₹10,000.00 - ₹15,000.00 per month

Benefits:

• Cell phone reimbursement
• Health insurance
• Provident Fund

Work Location: In person