Accounts Receivable Executive

Step 1: Invoice Generation

• Generate invoice as per PO / order confirmation.
• Check for accuracy: customer details, items/services, quantity, rate, GST, and total amount.
• Timeline: Same day as goods/service delivery.
• Send invoice to the customer via email or preferred method.
• Record invoice in AR ledger.

Step 2: Payment Tracking

• Maintain an AR register (Excel/Tally/ERP).
• Track payments received and pending.
• Daily: Update ledger with received payments.
• Weekly: Review outstanding invoices and prepare a follow-up list.

Step 3: Follow-Up on Outstanding Receivables

• Send reminders to customers 5 days before due date and on the due date.
• If payment is delayed:
• 1st reminder: 1–2 days after due date.
• 2nd reminder: 7 days after due date.
• Final reminder: 15 days after due date + escalate to Accounts Head / Business Head / Director.
• Maintain all communication records.

Step 4: Handling Disputes / Queries

• Receive customer queries related to invoices (quantity, rate, GST, delivery issues).
• Coordinate with Sales / Delivery / Procurement to resolve disputes.
• Document resolution and update AR ledger.

Step 5: Reporting

• Prepare AR aging report weekly and monthly:
• Current (0–30 days)
• 31–60 days
• 61–90 days
• 90+ days
• Highlight overdue accounts and pending disputes.
• Share reports with management for decision-making.

Step 6: Payment Reconciliation

• Match incoming payments with invoices.
• Identify short payments, excess payments, or advances.
• Record adjustments in the ledger.
• Timeline: Daily.

Step 7: Escalation & Recovery

• Accounts Manager escalates overdue accounts beyond 60–90 days.
• Legal / collection agency involvement if necessary (based on company policy).
• Maintain documentation for all recovery actions.

5. Key Controls

• AR ledger reconciliation daily.
• Review all credit notes / debit notes before posting.
• Segregation of duties: invoicing and collections handled by separate staff.
• Approval required for write-offs.

Job Type: Full-time

Pay: ₹20,000.00 - ₹30,000.00 per month

Work Location: In person