Accounts Payable Specialist

Position Summary

The Accounts Payable Specialist is responsible for managing and processing vendor invoices, ensuring timely and accurate payments, maintaining financial records, and supporting month-end close activities. This role requires strong attention to detail, excellent organizational skills, and the ability to communicate effectively with vendors and internal departments.

Key Responsibilities

Invoice & Payment Processing

• Receive, review, and process invoices in accordance with company policies.
  
• Verify accuracy of invoice amounts, purchase orders, and approvals.
  
• Enter invoices into the accounting system and match with supporting documentation.
  
• Prepare weekly or scheduled payment runs (ACH, check, wire).
  
• Resolve invoice discrepancies and communicate with vendors to clarify issues.
  

Vendor Management

• Maintain vendor database and ensure accurate information for payments.
  
• Respond to vendor inquiries professionally and in a timely manner.
  
• Reconcile vendor statements and research outstanding items.
  

Recordkeeping & Reporting

• Maintain organized and accurate AP files and documentation.
  
• Assist with monthly, quarterly, and year-end closing processes.
  
• Prepare AP-related reports for management as needed.
  
• Support audits by providing requested documentation.
  

Compliance & Process Improvement

• Ensure adherence to internal controls and company procedures.
  
• Identify opportunities for process improvement and automation.
  
• Support implementation of AP system upgrades or workflow enhancements.
  

Required Skills & Qualifications

• High school diploma or equivalent; associate or bachelor’s degree in accounting or finance preferred.
  
• 1–3+ years of accounts payable or general accounting experience.
  
• Proficiency with accounting software (e.g., QuickBooks, SAP, Oracle, NetSuite).
  
• Strong Excel and data entry skills.
  
• High degree of accuracy and attention to detail.
  
• Excellent communication and problem-solving skills.
  
• Ability to manage time effectively and meet deadlines