Accounts Payable

Job Responsibilities:

Vendor Invoice Processing

• Verify and process transporter, fleet owner, driver, fuel vendor, and service provider bills.
• Check invoices against

  LR/GR, POD, trip sheets, freight contracts, and rate approvals

  .
• Ensure accuracy of freight charges, loading/unloading, detention, toll, and other expenses.

Payment Processing

• Prepare weekly/monthly payment schedules for transporters and vendors.
• Process payments through

  NEFT/RTGS/cheque

  , after approval.
• Maintain ageing reports and follow up for overdue payments.

Vendor Reconciliation

• Perform regular reconciliation of transporter and vendor accounts.
• Resolve invoice mismatches, short payments, and debit/credit notes.
• Coordinate with operations and billing teams for dispute resolution.

Statutory & Compliance

• Ensure

  TDS deduction under applicable sections

• Verify GST details, GSTIN, HSN/SAC, and eligibility of Input Tax Credit (ITC).
• Assist in GST returns by providing purchase registers and reconciliations.

Document Control & Record Keeping

• Maintain proper filing of invoices, PODs, trip documents, and payment proofs.
• Ensure audit-ready documentation for internal and statutory audits.

Coordination with Operations Team

• Coordinate with transport, and operations teams for trip confirmation and cost validation.
• Track pending PODs and resolve billing delays.

Expense Monitoring & Cost Control

• Assist management in cost analysis and budget tracking.

Reporting

• Prepare vendor outstanding statements, and payment forecasts.
• Submit MIS reports to accounts head / management.

System & ERP Entries

• Post entries in Tally / ERP / Transport Management System (TMS).
• Ensure correct ledger mapping for transporters, fuel vendors, and contractors.

Preferred candidate profile

• Knowledge of

  transport documentation (LR, POD, trip sheet)

• Understanding of

  GST & TDS

  in transport sector
• Experience with

  Tally / ERP

• Good coordination and follow-up skills
• Attention to detail and accuracy

  Role & responsibilities

PN - Candidates from Transport/Shipping & Logistic Company only apply.