Accounts Payable Coordinator (Invoice Processing)

KEY RESPONSIBILITIES:

1. Analyzes and processes PO and Non-PO invoices, payment request forms and credit memos in a timely manner using a variety of entry methods including data-entry, uploads and paperless workflow.

2. Codes invoices, verifies invoice approval, reviews systematic data capture and processes invoices in accordance with policies and procedures to ensure accurate entry into the financial systems.

3. Identifies, investigates and resolves problems associated with processing of invoices, applying AP knowledge and best practice, critical thinking and sound judgement.

4. Receives, researches and resolves a variety of internal and external inquiries concerning past due invoices, requests for how to help, process clarification, etc. in an accurate, clear and complete manner.

5. Reconciles vendor statements.

6. Assists in compiling information and preparing reports.

7. Prepares month-end accruals to ensure proper accounting.

8. Participates in process and system UAT.

9. Documents processes and procedures.

10. Works independently and as part of a team.

11. Performs other duties as required to support the Accounts Payable Department.

EDUCATION QUALIFICATIONS

• Associates degree or higher in Business, Accounting or Finance

EXPERIENCE QUALIFICATION:

• 3 years of experience in a high volume, paperless Accounts Payable invoice processing role (PO and Non-PO invoices).
• Working knowledge of full-cycle end-to-end AP operations from vendor setup through invoice processing and payment process.
• Strong experience processing invoices in a large ERP platform; Oracle Cloud (preferred), SAP, JD Edwards or similar

REQUIRED KNOWLEDGE, SKILLS or ABILITIES:

• Fully proficient in MS Outlook and Teams.
• Excel skills at an intermediate level or higher. Pivot tables, V-lookups, and the ability to manipulate data quickly and accurately.
• High attention to detail and performance accuracy.
• Ability to work in a fast paced, deadline driven environment with a high level of multi-tasking required.
• Fully proficient written and verbal communication skills including effective interpersonal and collaboration skills.
• Ability to interpret and analyze data and make recommendations based on findings.
• Plans and completes work effectively and efficiently, meets assigned deadlines, and makes sound decisions.
• Ability to shift priorities quickly when needed.