Accountant cum admin

We are seeking a detail-oriented, proactive, and friendly Administrative Assistant to manage daily office operations, provide reception support, and assist with financial record-keeping. The ideal candidate should possess strong organizational skills, proficiency in MS Office, and a working knowledge of Tally for handling accounts and invoicing. This role requires the ability to handle multiple tasks efficiently, maintain a professional demeanor, and work both independently and within a team.

Key Responsibilities:

• Office Operations & Administration:

• Greet and assist visitors, ensuring a positive and professional first impression of the office.
  
• Answer phone calls, redirect inquiries, and take messages as necessary.
  
• Schedule appointments, manage calendars, and coordinate meetings.
  
• Organize and maintain office supplies, ensuring the workplace remains tidy and well-equipped.
  
• Assist with basic administrative tasks, including data entry, filing, and document management.
  
• Coordinate office events and activities, such as meetings, workshops, and team gatherings.
  

• Financial Record Keeping:

• Maintain and update financial records using Tally (including accounts, invoicing, and reconciliation).
  
• Assist in generating and processing invoices, tracking payments, and preparing financial reports.
  

• Filing and Documentation:

• Ensure proper filing of documents and maintain organized filing systems (both physical and digital).
  
• Support with documentation processes to ensure all records are current and easily accessible.
  

• Other Administrative Tasks:

• Provide support for various office operations, ensuring the smooth functioning of daily activities.
  
• Assist in other administrative functions as directed by the office management or senior staff.
  

Skills and Qualifications:

• Proficiency in MS Office

  (Excel, Word, PowerPoint) is essential.

• Strong knowledge of Tally

  for managing accounts, invoicing, and financial record-keeping.
• Excellent organizational and multitasking skills, with a keen attention to detail.
  
• Ability to maintain a professional demeanor in all office interactions.
  
• Good communication skills, both verbal and written.
  
• Ability to manage multiple tasks simultaneously and work effectively under pressure.
  
• Ability to work with minimal supervision and as part of a team.
  
• Strong problem-solving abilities and a proactive approach to challenges.
  

Preferred Qualifications:

• Prior experience in an administrative or office support role is preferred.
  
• Basic understanding of filing systems and documentation processes.