Account Executive

Job Description: Accounts Executive

Key Role:

To maintain books of accounts, prepare note sheets, perform ledger grouping, and book bills related to contractors’ services (Projects, Maintenance, etc.). Responsible for employees’ expense booking, preparation and verification of bank payments, and other assigned accounting and finance functions.

Primary Job Responsibilities

1. Daily Working

Check & Book Bills, Note Sheet & Expense Sheet

• Handle MH Project Accounting including note sheet preparation for MEDA PH-3,4, MSEDCL SECI, MEDA SECI, ZP Project, and Maintenance.
• Process contractors’ bills and TA bills, maintain the Contractors Master Register.
• Pass journal entries, TDS booking, employee TA expenses booking, and advance settlement.
• Manage preventive maintenance advance settlement JV booking and creditors’ reconciliation.
• Book debit and credit notes.

Span-MH Maintenance Note Sheet Preparation

• Download contractors’ bills and TA bills, prepare note sheets, and pass JV entries.
• Cross-check contractors’ bill details (beneficiary/application IDs) with the master register.

2. Payment Sheet Preparation

• Prepare payment sheets for contractors, TA expenses, rent, transport, and project-related expenses.
• Deduct TDS for contractors and transporters as per rules.
• Manage deductions or settlement of debit notes from bills during contractor payments.
• Prepare consolidated payment sheets for all branches (Contractors, TA, Transport, Rent, etc.).

3. Contractors GST Payments

• Verify GSTR-2B on GST portal and maintain contractor GST payment sheet.
• Process GST payments after verifying GSTR-3B and GSTR-1 filed status.

4. Bank Payments

• Download payment approval emails and prepare payment sheets.
• Upload and process online payments through YONO SBI Corporate Banking.
• Check, approve, and pass payment entries in Tally.
• Perform daily bank reconciliation.
• Support or verify SBI-CC accounts payment in the absence of the concerned person.

5. Master / General Ledger / Groups in Tally

• Create all types of ledgers for Span & Lerica across branches.
• Handle ledger grouping and master imports for all projects in Tally.

6. Branch Accounting

• Maintain Haryana branch accounts, including bills, expenses, and bank payments.
• Process contractors’ bills and TA bills, maintain master registers, and handle TDS booking.
• Post journal entries and manage advance settlements.
• Record payments as per approved advice.
• Perform inter-branch and inter-company reconciliations.

Monthly Work

• Prepare monthly contractor payment sheets for all branches.
• Prepare monthly fund requirement and project note sheets for all states.
• Prepare employee advance sheets / salary advances.
• Conduct inter-branch and monthly bank reconciliations.
• Review GSTR-2B monthly.
• Coordinate with project managers for pending contractor, TA, transport, and maintenance bills.

Secondary Job Responsibilities

• Support sales invoice preparation.
• Assist in SBI-CC bank payments and payment verification.
• Provide documentation support for internal and statutory audits.
• Assist in resolving audit queries.
• Support colleagues in sales, payment, and other finance-related matters.

Qualifications & Skills

• Education: B.Com / M.Com or equivalent in Accounting or Finance.
• Experience: 2–5 years of experience in accounting, preferably in project- or contractor-based environments.
• Technical Skills:
• Proficiency in Tally ERP and MS Excel
• Familiarity with GST and TDS compliance
• Knowledge of banking operations (online payments, reconciliations, etc.)
• Soft Skills:
• Strong analytical and problem-solving abilities
• Attention to detail and accuracy

Good communication and coordination skills

Job Types: Full-time, Permanent

Pay: ₹25,000.00 - ₹35,000.00 per month

Benefits:

• Commuter assistance
• Health insurance
• Leave encashment
• Provident Fund

Work Location: In person