Account Executive

Position Overview:

The Accountant will be responsible for managing all financial operations of the HVAC contracting company, ensuring accurate recording of transactions, timely billing, vendor payments, compliance with statutory requirements, and maintaining financial health of projects and the organization. The role requires strong knowledge of accounting principles, project-based billing, and coordination with project, purchase, and HR departments.

Key Responsibilities:1. Accounting & Financial Management

• Maintain day-to-day books of accounts (sales, purchase, cash, and bank transactions).
• Prepare and maintain general ledgers, trial balance, profit & loss, and balance sheet.
• Manage accounts receivable and accounts payable with proper documentation.
• Oversee project-wise cost tracking and allocation.

2. Billing & Collections

• Prepare and raise timely client invoices as per BOQ, work orders, and project milestones.
• Ensure site measurement sheets and supporting documents are verified before billing.
• Follow up on outstanding payments and ensure on-time collection from clients.
• Apply penalty charges or retention recoveries as per contract terms.

3. Vendor & Subcontractor Payments

• Process vendor and subcontractor invoices after cross-verification with purchase orders and delivery challans.
• Ensure no material or service payment is made without proper approval and documentation.
• Track advances and ensure timely settlement.

4. Banking & Taxation

• Handle banking transactions including deposits, fund transfers, and reconciliations.
• Prepare and file GST, TDS, and other statutory returns within deadlines.
• Ensure compliance with income tax, PF, ESIC, and other applicable laws.

5. Project Coordination

• Coordinate with the project department to track site expenses and billing status.
• Monitor project cash flow and profitability.
• Maintain records of retention money, warranty deposits, and security deposits.

6. Reporting & Audit

• Prepare monthly MIS reports for management (billing status, outstanding payments, cash flow).
• Assist in statutory, internal, and client audits with proper documentation.
• Provide cost control inputs and highlight deviations from budget.

Key Skills & Competencies:

• Strong knowledge of accounting principles, GST, TDS, and other statutory compliances.
• Experience in project-based accounting (preferably in contracting or construction industry).
• Proficiency in Tally/ERP and MS Excel.
• Attention to detail, accuracy, and timely reporting.
• Strong coordination and communication skills with project and purchase teams.

Qualifications & Experience:

• Bachelor’s degree in Accounting/Finance (B.Com/M.Com preferred).
• 3–7 years of experience in accounting, preferably in HVAC/MEP/Construction contracting.
• Familiarity with contracting/project billing cycles and compliance requirements.

Job Types: Full-time, Permanent

Pay: ₹15,000.00 - ₹30,000.00 per month

Benefits:

• Cell phone reimbursement
• Paid time off
• Provident Fund

Work Location: In person