Visa Filing Officer (Australia)

Position Title: Migration Agent Administrative Assistant for Australian Operations

Job Overview: The Migration Agent Administrative Assistant plays a vital role in providing administrative support to the migration agent team based in Australia. This position involves managing various administrative tasks related to immigration and visa applications, ensuring smooth office operations, and maintaining accurate records. The role requires strong organizational skills, attention to detail, and the ability to work effectively in a fast-paced environment. The position will be working closely with Australian based Registered Migration Agent and the team based in Australia.

Key Responsibilities:

Application Management:

• Assist in preparing and organizing visa and immigration applications for clients.
• Ensure all required documents are complete, accurate, and reviewed on time.
• Liaise with clients to gather necessary information and documentation for visa applications.

Record Keeping:

• Maintain accurate and up-to-date client files, databases, and records.
• Monitor application status and update relevant parties as necessary.
• Generate reports and summaries as required by the migration agent team.

Communication:

• Correspond with clients, Migration agent, and relevant stakeholders via email and by phone.
• Answer basic inquiries and provide information regarding application processes and documentation requirements.
• Assist in scheduling appointments, consultations, and meetings.

Office Operations:

• Manage general office tasks such as filing, preparing application, organizing documents and data entry.
• Assist in maintaining the cleanliness and organization of the office space.

Compliance and Regulations:

• Stay updated with changes in immigration laws, regulations, and policies.
• Ensure that all application procedures adhere to legal requirements and guidelines.
• Collaborate with the migration agent team to ensure applications meet regulatory standards.

Team Support:

• Provide administrative assistance to the migration agent team, including calendar management and appointment scheduling.
• Collaborate with colleagues to streamline processes and improve overall efficiency.

Qualifications:

• Bachelor’s degree or equivalent; additional education or training in administration or immigration services is a plus.
• Prior experience in administrative support, customer service, or immigration-related roles is preferred.
• Strong attention to detail and organizational skills.
• Exceptional written and verbal communication abilities.
• Proficiency in using office software such as Microsoft Office Suite and database management tools.
• Ability to multitask and work effectively in a dynamic environment.
• Familiarity with Australian immigration laws, regulations, and application processes is advantageous.
• Ethical and respectful conduct when dealing with sensitive client information.

Attributes:

• Professionalism and a customer-concentric approach.
• Adaptability to changing tasks and priorities.
• Team player with strong interpersonal skills.
• Problem-solving mindset and ability to take initiative.
• Discretion when handling confidential information.

Working Conditions:

• Office-based role. May require flexibility in working hours to accommodate client needs or application deadlines.

This Migration Agent Administrative Assistant position provides an opportunity to contribute to the successful operation of a migration agency while assisting clients in their immigration journey. The role requires a proactive and detail-oriented individual who can effectively manage administrative tasks within the context of immigration regulations and procedures.

Admission officer, admissions head, operations head, admission coordinator, immigration, overseas, overseas education, consultants

Job Type: Full-time

Pay: ₹20,000.00 - ₹35,000.00 per month

Schedule:

• Morning shift

Experience:

• Visa filing: 3 years (Preferred)