Urgent Opening For Office Admin MALE Candidates- BKC location

We are Hiring for Office Admin MALE CANDIDATES for our client company for BKC , Mumbai location

Job description-

10+ Years in Office Administration

e Office Administration

• • Undertake reception duties, including visitor access control, hospitality services, and meeting room allocation.
• • Monitor facilities issues, provide detailed reports, and propose effective solutions for resolution.
• • Coordinate with vendors and oversee maintenance operations, including air-conditioning servicing, pest control, internet service repair, maintenance of office phone line, and scheduled preventive maintenance of office equipment and assets.
• • Maintain comprehensive service records and warranty documentation for all office equipment and facilities.
• • Supervise cleaning staff and ensure consistent high standards of office cleanliness and organisation throughout the premises.
• • Handle procurement of stationery and washroom supplies for office ensuring adequate stock levels.
• • Oversee pantry operations, including inventory management and timely replenishment of consumables for office.
• • Support on any office maintenance/renovation-related efforts.

2

Office Administration

• • Support with delegation preparations, including organising documents, printing brochures, and arranging engagement facilities, transport and accommodation
• • Develop and maintain efficient office filing systems to ensure proper documentation and seamless retrieval of records
• • Oversee the procurement and inventory management of office supplies, including letterheads and envelopes
• • Monitor and maintain telephone systems, ensuring optimal functionality and timely maintenance
• • Assist with onboarding new employees and maintaining employee records
• • Manage corporate gift inventory and distribution processes, maintaining precise stock records
• • Where applicable, coordinate the distribution of festive gifts and goodwill packages to key stakeholders

3

Building Network & Knowledge Base

• • Maintain and update office contacts and received business cards in a Microsoft Excel spreadsheet.
• • Conduct desktop research on potential office contacts and consolidate their organisation background in a Microsoft Word file.
• • Keep the team informed of relevant public news and articles that align with our key areas of interest

1. Office Administration, Maintenance & Cleanliness of the Office., To Ensure daily housekeeping is done in most effective manner and within the specified time.
2. Oversee facility management
3. Travel bookings in optimum time and budget - this includes all accommodation, flight, train, bus and car bookings
4. Maintaining and updating list of vendors.
5. Maintain the inventory of office supplies, stationery & pantry material.
6. Repair and maintenance of office equipment Lights, ACs, and Furnitures, etc.-Oversee the work of Office boys and House-keeping boys/support staff.
7. Maintaining staff attendance & Leave record, sending daily attendance on timely basis, co-ordinating with site admin for collating all leave related data. Prepare monthly attendance report
8. To update company database and attendance software with the data of new/resigned/transfer employees.
9. To assist in handling statutory compliances
10. Opening of new salary accounts (accurately and within time limit)
11. Data entry and checking as required from time to time.
12. Coordination with external agencies for facility management, CUG cards, etc.
13. I card, Visiting card and letterhead preparation.
14. Preparing monthly reports stationery, pantry, other assets, etc
15. Purchases of printed materials and forms by obtaining requirements, negotiating price, quality, and delivery, approving invoices of pantry & stationery
16. Prepare corporate credit card statement on weekly basis.
17. Co-ordination with site Admin teams.
18. To accomplish Administration department and organization mission by completing related results as needed.
19. Outdoor office work as may be required

Looking for candidates who can join immediately or within 20 days.