Travel Executive

Job Description

Job descriptionTravel Executive**Job PurposeThe Travel Executive is responsible for managing travel and accommodation arrangements for field teams, office staff, and external stakeholders across India. This role also includes vendor management, cost optimization, and administrative support for company events and meetings. The position is critical for ensuring smooth travel operations while maintaining budgets and enhancing cost efficiency.Key ResponsibilitiesCoordinate domestic and international travel for the field sales and service teams, office staff, and occasionally customers or external stakeholdersEnsure timely booking of flights, hotels, and other travel arrangements to avoid cost escalationsNegotiate with airlines, hotel chains, and travel vendors to secure competitive rates and establish long term relationshipsMaintain and update a centralized travel calendar to track bookings and itineraries for all teamsHandle last-minute changes, cancellations, or rescheduling efficientlyBook venues, travel, and accommodation for quarterly team meetings (20-100 attendees) and customer events (40-70 attendees)Liaise with hotels and catering services to ensure smooth event execution without attending on-siteProvide logistical support for event related materials and arrangementsIdentify and onboard reliable travel vendors, including online and offline providers, ensuring quality and competitive pricingManage and renew arrangements with hotel chains and airlines to maintain preferred rates and partnershipsEvaluate vendor performance and identify cost-saving opportunitiesMonitor travel budgets and implement strategies to reduce costsEnsure all bookings comply with company travel policies and guidelinesMaintain detailed records of all travel expenses for reporting and auditsAct as the single point of contact for all travel-related inquiries and requests from employeesProactively communicate travel confirmation, itineraries, and updates to the respective stakeholdersAddress emergencies or changes with prompt solutionsCreate and maintain a database of frequent travellers and travel preferences for faster bookingsCompile periodic reports on travel expenditure and highlight area of cost reductionKey Skills and CompetenciesStrong negotiation and vendor management skillsExceptional organisational and multitasking abilitiesExcellent communication and interpersonal skillsProficiency in using online travel platforms and booking toolsBasic financial acumen to monitor and manage travel budgetsQualifications and ExperienceBachelors degree in any discipline3-5 years of experience in travel management or related fieldExperience in coordinating corporate travelFamiliarity with managing travel for pan- India Job Types: Full-time, Permanent Pay: ₹20,000.00 - ₹30,000.00 per month Benefits: Health insurance Paid sick time Paid time off Provident Fund Schedule: Day shift Morning shift Supplemental Pay: Overtime pay Performance bonus Yearly bonus Application Question(s): What is your present location? What software do you use? What is your current/last drawn salary? Work Location: In person