Travel Executive

Job Title: Travel Desk Executive

Department: Administration / HR
Location: Pune
Experience Required: 3+ Years
Industry: Manufacturing / Engineering / Industrial

Key Responsibilities:

• Travel Planning & Booking:
• Handle domestic and international travel arrangements for employees (flight, train, hotel, and local transport).
• Coordinate with travel agencies and service providers to get the best rates.
• Ensure bookings are made in compliance with the company’s travel policy.
• Visa & Documentation:
• Assist employees in visa application processes and required documentation.
• Ensure timely submission of passport, ID, and invitation letters.
• Cost Control & Reporting:
• Monitor travel budgets and optimize travel costs.
• Maintain travel expense reports, MIS, and reconciliations for accounts.
• Scheduling & Coordination:
• Align travel schedules with production, project, and client meeting timelines.
• Coordinate with various departments for seamless travel planning.
• Vendor Management:
• Manage relationships with travel agents, cab vendors, and hotel partners.
• Evaluate vendor performance and negotiate rates/contracts.
• Emergency Support:
• Provide real-time support to travelers for rescheduling or emergencies.
• Maintain traveler contact lists and assist in travel insurance claims, if required.
• Policy Compliance:
• Ensure adherence to the company’s travel policy and suggest improvements as needed.
• Maintain updated records of travel approvals and bookings.

Key Skills & Competencies:

• Strong knowledge of domestic and international travel routes, airlines, and hotel booking systems
• Excellent negotiation and vendor management skills
• Proficiency in MS Excel, Outlook, and travel software (e.g., Amadeus, Galileo, or any ERP-based system)
• Attention to detail and multitasking ability
• Excellent communication and interpersonal skills
• Problem-solving attitude in high-pressure situations

Educational Qualifications:

• Graduate in any discipline (preferably with certification in Travel & Tourism or Hospitality)
• Familiarity with ERP software (e.g., SAP, Oracle, or Odoo) is a plus

Preferred Candidate Profile:

• Experience working in a manufacturing or industrial company is preferred
• Hands-on experience with group bookings, project-based travel, and shift operations

Ability to handle senior management travel with professionalism

Job Type: Full-time

Pay: ₹10,098.62 - ₹30,000.00 per month

Schedule:

• Day shift

Work Location: In person