Test Administrator

Job Description

Job Title: Test Administrator / Exam Proctor / Invigilator / Assessment Coordinator Department: Examinations / Human Resources / Learning & Development / Academic Affairs Reports To: Center Manager / Operations Manager / Examination Head / HR Manager Location: Nashik, Maharashtra, India (This role is typically based at a test center, school, college, or corporate office). Job Summary: We are seeking a reliable, detail-oriented, and responsible Test Administrator to oversee and facilitate the smooth and secure conduct of various examinations and assessments at our Nashik center. The ideal candidate will be responsible for ensuring adherence to test protocols, maintaining a fair and secure testing environment, providing clear instructions to candidates, and managing administrative tasks related to the examination process. This role is crucial for upholding the integrity and validity of all assessments. Key Responsibilities: Test Environment Preparation: Prepare the testing room/hall before each examination, ensuring it is clean, organized, well-lit, and conducive for testing. Verify that all necessary equipment (computers, stationery, answer sheets, attendance registers, clocks, etc.) is in working order and correctly set up. Ensure all required signage (e.g., Silence, Exam in Progress) is appropriately displayed. Candidate Management & Verification: Greet candidates in a professional and courteous manner. Verify candidate identity thoroughly using valid photo IDs and admission tickets/hall tickets. Check for any unauthorized items (e.g., mobile phones, smartwatches, study materials) and ensure they are stored away as per regulations. Guide candidates to their assigned seats. Examination Conduct & Proctoring: Provide clear, concise, and audible instructions to candidates regarding test procedures, time limits, and rules of conduct before the exam begins. Distribute and collect test materials (question papers, answer sheets, scratch paper) securely and accurately. Actively invigilate the examination, monitoring candidates to prevent cheating, unauthorized communication, or any misconduct. Address candidate queries related to test instructions or procedures (but not test content). Manage time effectively, providing timely announcements for remaining time. Issue Resolution & Reporting: Handle any unexpected issues or incidents during the exam (e.g., technical glitches, candidate illness, rule violations) calmly and professionally. Document all incidents, irregularities, or suspicious activities precisely and submit detailed reports to the supervisor. Collect and count all test materials at the end of the exam, ensuring no materials are missing. Administrative Tasks: Maintain accurate attendance records and candidate logbooks. Assist with the packing and dispatch of test materials to designated locations or for scoring. Ensure strict confidentiality of all test materials and candidate information. Provide basic technical support for computer-based tests, such as logging candidates in or troubleshooting minor software issues.