Tender Specialist

Role: Tender Specialist (

Location:

Key Responsibilities

• Monitor UK tender portals and procurement websites for relevant opportunities.
• Review tender documents (RFP, RFQ, ITT) and summarise key requirements for management review.
• Coordinate with internal departments to gather required technical, commercial, and operational information for bid submissions.
• Prepare and compile tender submissions to ensure accuracy, compliance, and timely delivery.
• Create proposal documents, including company profiles, capability statements, pricing sheets, and supporting documents.
• Maintain tender trackers, submission calendars, and status reports.
• Communicate with clients or procurement authorities for clarifications and follow-ups.
• Ensure all tender documents are formatted professionally and aligned with Staywell Solutions guidelines.
• Assist in vendor registrations and pre-qualification processes (PQQs).
• Keep updated with UK tendering regulations, compliance requirements, and industry standards.
• The tender we need to submit is for offering the property on rent.
• If time permits, you can also help the team with procuring properties.

Key Skills & Competencies

• Strong understanding of tendering and bidding processes (UK public & private sector).
• Excellent written and verbal communication skills.
• Strong analytical skills and attention to detail.
• Proficiency in MS Office (Word, Excel, PowerPoint).
• Ability to work under tight deadlines and manage multiple submissions.
• Organised, proactive, and able to work independently.
  

Experience & Qualifications

• Bachelor's degree (Business, Commerce, Administration, or related field preferred).
• Overall experience should be 5+ years, out of which 13 years of experience in tender management, bid coordination, or proposal writing.
• Experience working with UK tender portals (e.g., Contracts Finder, Proactis, NHS portals, local councils) is an added advantage.