Tender Specialist

Job

We are looking for an experienced and strategic Tender Executive to lead the end to end tendering function for infrastructure projects. The ideal candidate will oversee tender identification, approach methodologies, document preparation, submission and coordination with internal and external stakeholders.

Key Responsibilities:

• Manage the tender calendar and ensure all submissions are planned and executed on time.
• Identify relevant tenders from various government portals and tender aggregators (e.g., CPPP, GEM, E-proc portals).
• Analyze tender documents (RFPs, RFQs, EOIs, BOQs, Corrigenda) and assess eligibility and requirements. Analyze tender opportunities and guide go/no-go decisions based on technical and financial viability.
• Coordinate with internal teams and external consultants to prepare technical and commercial bid documents.
• Ensure timely preparation and submission of tenders, both online and offline.
• Track tender status, clarifications, corrigenda, and maintain a tender tracker.
• Liaise with clients and departments for bid follow-ups and responses to queries.
• Maintain and update documentation like company profiles, certificates, financials, and past experience reports.
• Coordinate for EMD/BG preparation and submission with finance and banking teams.
• Support business development and pre-sales functions through accurate and timely tender submissions.
• Develop and implement tendering strategies aligned with the company's business objectives.
• Prepare regular reports on tender pipeline, success ratios, competitor analysis and market insights.
• Support senior leadership with strategic inputs.

Key Skills:

• Strong knowledge of PMC and PMU sector tenders in infrastructure.
• Familiarity with e-tendering platforms and government procurement norms.
• Excellent documentation, formatting, and compliance checking skills.
• Strong coordination and communication abilities.
• Ability to work under deadlines with minimal supervision.
• Proficiency in MS Office (Word, Excel, PowerPoint) and document formatting.

Education:

Graduate in any discipline (Engineering/Commerce preferred). MBA /PGDM or relevant diploma in project or tender management will be an advantage.