TENDER MANAGER - PATNA

Full job description

Key Responsibilities of a Tender Manager (OUTSOURCING AND CONSTRUCTIONS)

1. Tender Opportunity Identification

• Monitor government portals, client communications, and industry sources for construction tender opportunities.
• Track relevant tender notices (public & private sector) and prequalification invitations.
• Maintain a calendar of upcoming tenders, deadlines, and submission dates

2. Tender Analysis & Bid/No-Bid Decision

• Analyse tender requirements, scope, and feasibility.
• Review project scope, specifications, timelines, and risks.
• Lead internal reviews to assess project feasibility and strategic fit.
• Recommend bid/no-bid decisions based on resources, capabilities, and profitability.

3. Tender Planning & Documentation

• Lead the preparation of tender submissions, including:
• Technical proposals (methodology, work program, HSE plans, QA/QC procedures).
• Commercial proposals (pricing, terms, payment schedules).
• Develop a tender timeline and ensure all internal teams meet deadlines.
• Ensure all documentation meets client specifications and complies with legal and contractual requirements.
• Maintain version control and oversee proofreading, formatting, and final review.

4. Cost Estimation & Pricing

• Work closely with quantity surveyors (QS), estimators, and procurement teams to develop accurate costings.
• Incorporate materials, labour, equipment, overheads, and risk contingencies.
• Review and approve final pricing in line with margin targets.
• Ensure profitability while remaining competitive

5. Stakeholder Coordination

• Liaise with project managers, engineers, finance, legal, and procurement departments for input.
• Engage with subcontractors and suppliers for quotes, scope alignment, and pricing.

6. Risk & Compliance Management

• Identify and evaluate technical, commercial, legal, and environmental risks.
• Ensure compliance with tender requirements, construction regulations, Company Policies and local laws.
• Prepare risk registers and mitigation strategies.
• Identify and mitigate risks associated with bids and potential contracts.

7. Submission & Presentation

• Oversee the final compilation, formatting, and submission of the tender documents (physical or electronic).
• Manage clarification queries, post-tender negotiations, and bid presentations if required.
• Ensure timely and compliant submission of tenders (electronically or physically).

8. Database & Documentation Management

• Maintain a database of all tender submissions, outcomes, feedback, and lessons learned.
• Archive tender documents, contracts, and correspondence for future reference.

9. Continuous Improvement

• Analyse unsuccessful tenders to identify areas for improvement.
• Update templates, checklists, and standard documents to reflect best practices.

Job Type: Full-time

Pay: ₹15,000.00 - ₹25,000.00 per month

Work Location: In person