Tender Head

Vijay Electric Co

Designation: Tender Manager

Reporting To: COO (Chief Operating Officer).

Roles & Responsibilities:

• Manage the entire tender process, including proposal preparation and submission of Power Transformer.
• Analyze tender documents and understand client requirements.
• Collaborate with cross-functional teams to gather necessary information for bids.
• Review and evaluate tender documents and identify key requirements.
• Develop strategies and plans to win tenders and secure contracts.
• Coordinate with various departments to collect necessary data for tender submissions.
• Maintain relationships with clients, suppliers, and other stakeholders.
• Track and manage all ongoing and completed tenders to ensure compliance and success.
• Manage and oversee the entire tender process from start to finish.
• Analyze requirements, prepare compliance checklists, and ensure all requirements are met.
• Develop and manage tender schedules, ensuring timely submissions.
• Review and analyze tender documentation and contract conditions.
• Negotiate terms and pricing with suppliers and subcontractors.
• Prepare and present tender proposals to senior management.
• Maintain records of all tender documentation and correspondence.
• Monitor market trends and competitor activities.
• Monitor public and private sector tender portals and market intelligence to find relevant opportunities for new business.
• Scrutinize complex tender documents and technical specifications to identify all requirements, potential risks, and commercial terms.
• Address any ambiguities in the specifications by coordinating with the opportunity leader and the client before finalizing the offer.
• Collaborate with sales and engineering teams to define a commercial and technical strategy for each offer that meets customer needs and company profitability goals.
• Efficiently organize and manage the internal resources of the factory, including technical, legal, and finance teams, for the offer preparation.
• Work with the engineering department to develop a comprehensive and competitive technical solution for the customer.
• Work with the pricing teams to develop accurate and competitive cost and price calculations based on the proposed solution.
• Oversee the creation of all bid content and documentation to ensure high-quality, professional, and compelling proposals.

Skills & Requirements:

• Diploma / BE (Electrical Engineer) or a relevant field.
• Minimum of 8 to 10 years of tender management experience in Power Transformer manufacturing company.
• Strong understanding of contract law and tendering procedures.
• Excellent negotiation and communication skills.
• Proven ability to work under pressure and meet deadlines.
• Strong analytical and problem-solving abilities.
• Project Management.
• Contract Law.
• Negotiation.
• Risk Management.
• Analytical Thinking.
• Time Management.
• Attention to Detail.