Tender Executive

We at Utility Engineers Vasai East are seeking a highly motivated and detail-oriented Tender Executive to join our team. In this role, you will be responsible for managing the entire tender process, from identifying suitable opportunities to submitting winning bids. This is a critical position that requires a strong understanding of industrial compressors and related spares and services, excellent organizational skills, and the ability to work under tight deadlines.

Key Responsibilities:

• Tender Identification and Analysis:
• Proactively identify relevant tender opportunities from various platforms (e.g., GeM Portal).
• Analyze tender documents thoroughly to understand all technical specifications, commercial terms, and eligibility criteria.
• Maintain an updated database of keywords and new eligible tenders.
• Bid Preparation and Submission:
• Prepare comprehensive and accurate technical and commercial bids in accordance with tender requirements.
• Ensure all necessary documents, such as drawings, technical requirements, general PO terms and conditions, and statutory certificates, are attached.
• Adhere to bid submission deadlines.
• Collaborate with the technical team to ensure compliance with product specifications and performance parameters.
• Furnish a break-up of quoted rates including conversion cost, material cost, labor cost, overhead, and profit.
• Ensure all supporting documents for MSE/NSIC exemption are uploaded with the technical bid, if applicable.
• Compliance and Documentation:
• Ensure all bids comply with GeM terms and conditions, as well as specific buyer-added clauses.
• Maintain organized records of all tender updates, submitted bids, and related correspondence.
• Prepare and submit short summaries for bids as requested by management.
• Provide necessary test certificates, PDI reports, warranty certificates, and GST invoices along with the supplied items.
• Ensure proper packing and dispatch of items.
• Communication and Coordination:
• Communicate effectively with internal teams (e.g., Senior Accountant, HR) and external stakeholders regarding tender inquiries and updates.
• Respond promptly to clarification requests during the technical evaluation phase.
• Provide timely updates and feedback to management on tender statuses.

Qualifications:

• Proven experience as a Tender Executive or similar role, preferably in a trading company dealing with industrial compressors, spares, and services.
• Strong understanding of tender processes, particularly those related to government portals like GeM.
• Excellent analytical and organizational skills with a keen eye for detail.
• Ability to manage multiple tenders simultaneously and meet strict deadlines.
• Proficiency in documentation and record-keeping.
• Effective communication and interpersonal skills.

Note: The role requires a commitment to performance improvement and adherence to established internal processes to maximize our tender business.

Job Types: Full-time, Permanent

Pay: ₹25,000.00 - ₹35,000.00 per month

Education:

• Bachelor's (Preferred)

Experience:

• Tender: 2 years (Required)

Work Location: In person