Tender Executive

Position Title: Tender Executive

Department: Sales Support / Tendering

Location: Chhani ( Vadodara)

Reports To: GM Sales

Employment Type: Full-Time

Position Overview

The Tender Executive will be responsible for overseeing and executing end-to-end tendering activities for the organization. This includes tender identification, bid preparation, documentation management, and timely submission of both online and offline tenders. The incumbent will ensure compliance with all tender requirements, support the sales team with accurate and timely submissions, and contribute to enhancing the company's success in competitive bidding environments.

Key Responsibilities

Tender Identification & Evaluation

• Conduct daily searches for relevant tenders across various government and private platforms, including GeM, e-Procure, n-Procure, and other applicable portals.
• Evaluate tender eligibility, scope, and terms to determine suitability for participation.
• Maintain an updated repository of active, upcoming, and completed tenders.

Bid Preparation & Submission

• Prepare comprehensive and compliant tender submissions, including technical and financial proposals, in accordance with client specifications and company standards.
• Coordinate with internal departments to collect, verify, and compile required documents.
• Ensure error-free submission of tenders, RFQs, and related documents within stipulated timelines.
• Manage offline and online tender submissions, including participation in e-tendering and online bidding processes.

Sales Support & Internal Coordination

• Provide timely sales support by preparing offers, quotations, and proposals within the designated 24-hour turnaround time.
• Liaise with the sales team and management for pricing approvals, document finalization, and strategic inputs.

Follow-up & Tracking

• Monitor tender progress, clarifications, amendments, and post-submission communications.
• Maintain accurate tracking of EMD payments, submissions, deadlines, and tender outcomes.
• Execute and monitor GeM bidding processes to ensure effective participation and order closures.

Documentation & Compliance

• Ensure proper filing and documentation of all tender-related materials for audit and compliance purposes.
• Review, verify, and organize all technical, financial, and statutory documents required for submissions.
• Maintain high standards of compliance with tender conditions and internal policies.

Key Competencies / KRAs

• Timely and error-free tender submissions
• Efficient tender search and evaluation
• Offer/quotation submission within 24 hours
• Proper EMD tracking and documentation
• Effective support to the sales team
• Successful participation in GeM bidding and tender closures

Qualifications & Skills

• Bachelors degree in Business Administration, Commerce, Engineering, or a related field.
• Prior experience in tendering/e-tendering processes preferred.
• Strong understanding of government and private procurement procedures.
• Excellent communication, coordination, and analytical skills.
• Proficiency in MS Office and online tendering platforms.
• High attention to detail, organizational skills, and ability to work within strict deadlines.

Compensation: As per industry standards

Joining: Immediate or as per notice period