Tender Executive

Responsibility

Reporting to

HOD

Key Roles & Responsibilities (R&R):

1.

• Review and analyse

  Request for Quotation (RFQ), Request for Proposal (RFP)

  , and tender documents from clients and government authorities.
• Search for Tenders across different Platform like GEM , Tender Filling etc & offer Tender .
• Identify scope, technical requirements, commercial terms, and risk factors.
• Prepare

  detailed and compliant tender submissions

  including technical, commercial, and financial components.
• Participate in all relevant tenders before Trading.

2. Technical Understanding

• Work closely with engineering and production teams to understand

  fabrication capabilities, capacity, and constraints

  .
• Ensure proposals reflect

  realistic production timelines, resource availability, and quality standards

  .
• Incorporate knowledge of

  metallurgy, welding procedures, material selection

  , and industry codes

3. Cost Estimation & Pricing

• Conduct detailed

  cost analysis

  of raw materials, labour, consumables, transportation, and subcontracting.
• Prepare

  BOQs and pricing sheets

  based on fabrication drawings and specifications.
• Ensure accuracy in

  costing models

  and apply appropriate margins based on client and market understanding.

4. Cross-Functional Coordination

• Coordinate with internal departments:

  Production, Engineering, Procurement, QA/QC, and Finance

  to gather data and validate tender inputs.
• Liaise with vendors and subcontractors for quotations and technical inputs.
• Ensure

  alignment between technical proposal and execution capabilities

  .

5. Documentation & Submission

• Prepare and compile

  comprehensive tender documents

  , ensuring compliance with all instructions and formats.
• Manage the

  submission timeline

  and ensure timely delivery (online or physical) of all tender responses.
• Maintain version control and documentation of submitted bids and supporting documents.

6. Client & Stakeholder Interaction

• Engage with clients to clarify queries, attend pre-bid meetings, and provide technical/commercial justifications.
• Track tender status and follow up on evaluation, negotiation, and award processes.

7. Market & Competitor Analysis

• Analyse

  market trends, client behaviour, and competitor strategies

  to improve bid winning rate.
• Maintain a database of

  benchmark rates, winning bids, and pricing history

  .

8. Post-Tender Handover

• Handover awarded projects to execution teams with complete documentation and background.
• Participate in

  kick-off meetings

  and support during project initiation phase.
• Record Keeping of BG \ RMD \ SD along with it documentation and Maturity Dates