Tender Documentation Specialist

Key Responsibilities

• Analyze and review tender notifications from government portals.
• Prepare and submit bid documents in accordance with tender specifications and deadlines.
• Coordinate with internal departments (Technical, Finance, Legal, etc.) to gather necessary documentation and approvals.
• Ensure all documentation, licenses, certifications, and legal documents are accurate and up-to-date.
• Handle online tender submissions through portals like GeM, E-procurement, and state tender platforms.
• Maintain a database of submitted tenders, deadlines, status, and outcomes.
• Respond to tender-related queries and correspondence from clients or government agencies.
• Ensure compliance with all terms and conditions outlined in the tender documents.
• Assist in cost estimation, proposal formatting, and commercial documentation.
• Track updates, corrigenda, and amendments to ongoing tenders.
  

Required Skills And Qualifications

• Bachelor’s Degree in Business Administration, Commerce, Engineering, or related field.
• 5-8 years of experience in tendering or documentation, preferably in government tenders.
• Proficiency in handling online e-tendering platforms (GeM, Eprocurement, etc.)
• Excellent written and verbal communication skills.
• Strong documentation and organizational skills with attention to detail.
• Ability to manage multiple tenders simultaneously under tight deadlines.
• Familiarity with commercial documents like EMD, BG, PBG, MSME Certificates, GST, etc.
• Proficiency in MS Office
  

Preferred Qualifications

• Experience with technical product/service tendering (such as in engineering, construction, healthcare, or IT sectors).
• Knowledge of contract terms, payment terms, and legal compliance in public procurement