Team Lead - Project Planning And Coordination

Team Lead - Project Planning & Coordination is responsible for overseeing and manage the planning, coordination Budget, and execution of CPCT projects. This role is responsible for ensuring that projects are delivered on time, within scope, and within budget, while also maintaining communication across various internal and external stakeholders. It will drive the development of project plans, schedule management, resource allocation, and ensure adherence to quality and safety standards.

Project Planning & Scheduling:

Lead the development of detailed project plans, including scope, timelines, resource allocations, and deliverables.

Coordinate and maintain the project schedule, ensuring that all tasks and milestones are tracked and updated.

Ensure timely identification of project dependencies and allocate resources effectively.

Manage and update project timelines, making adjustments where necessary to mitigate delays and avoid bottlenecks.

Create and monitor detailed work breakdown structures (WBS) to ensure project tasks are clearly defined and completed on time.

Team Leadership & Coordination:

Supervise and mentor a team of project planners and coordinators, ensuring alignment with project goals and delivering high-quality work. Assign roles and responsibilities to team members, ensuring clarity of tasks and accountability.

Foster a collaborative and productive team environment, encouraging continuous learning and improvement.

Lead regular team meetings to review progress, address challenges, and ensure that everyone is aligned on project objectives.

Stakeholder Management & Communication:

Serve as the primary point of contact for internal stakeholders, including project managers, department heads, and senior leadership.

Communicate project progress, risks, issues, and successes through regular reports and meetings with stakeholders.

Ensure that project requirements and changes are communicated clearly to all team members and stakeholders.

Coordinate with external contractors, vendors, and clients to ensure seamless collaboration and timely project execution.

Organize and facilitate regular project meetings, including project kick-off, progress updates, and post-project reviews.

Risk & Issue Management:

Identify potential project risks early and implement mitigation strategies to minimize impact.

Track, monitor, and address issues as they arise during the project lifecycle.

Collaborate with the project management team to resolve issues efficiently and ensure projects stay on track.

Ensure that any risks or delays are documented and communicated to stakeholders in a timely manner.

Quality & Compliance:

Ensure that all planning and coordination activities comply with organizational policies, industry standards, and regulatory requirements.

Oversee adherence to quality control procedures, ensuring that all project deliverables meet required quality benchmarks.

Ensure safety and environmental regulations are considered and incorporated into project planning.

Review project outcomes against established benchmarks, ensuring continuous improvement in project planning processes.

Site Monitoring & Coordination:

Conduct regular site visits to monitor progress and identify potential risks or obstacles.

Coordinate with architects, engineers, and contractors to optimize project efficiency and quality.

Resource & Budget Management:

Collaborate with project managers to ensure efficient use of resources and that the project budget is adhered to.

Track resource utilization and ensure that the necessary workforce, materials, and equipment are available.

Coordinate the procurement of resources, working closely with the procurement team to ensure timely availability.

Ensure that any changes to project scope or schedule are reflected in the budget and resource allocation.

Project Reporting & Documentation:

Prepare and maintain comprehensive project documentation, including project plans, schedules, status reports, and meeting minutes.

Track and report project progress, highlighting key achievements, potential delays, and resource requirements.

Process Improvement & Optimization:

Continuously assess and improve project planning and coordination processes to increase efficiency and effectiveness.

Identify opportunities to optimize resource allocation, reduce delays, and improve communication between teams.

Implement best practices for project planning, scheduling, and risk management across all projects.

Educational Qualifications:

Diploma in Civil Engineering or Bachelors Degree in Civil Engineering. Construction Management from NICMAR / IIT / Equivalent is an added advantage with minimum 15 years of work experience will be added advantage

Certifications like Project Management Professional (PMP), Risk Management Certification

Work Experience:

15+ years of experience in leading and managing cross-functional teams on large-scale projects.

Proficiency in project planning, scheduling, and coordination. Must have hands on experience in budget and MIS works.

Proficiency in project management and scheduling software (e.g., MS Project, Primavera P6, etc.).